What are the responsibilities and job description for the Proposal Coordinator position at RIVA Solutions Inc.?
Title: Proposal Coordinator
Location: McLean, VA (Remote with Onsite as needed)
Terms: Full Time – Corporate Functions
Clearance: N/A
Travel: 0-20%
Location: McLean, VA (Remote with Onsite as needed)
Terms: Full Time – Corporate Functions
Clearance: N/A
Travel: 0-20%
RESULTS. INNOVATION. VALUES. ACCOUNTABILITY.
That’s RIVA. Our employee-first approach has manifested a culture that attracts the best and brightest. By investing in people firsts, and providing a flexible work environment, our employees have higher moral, higher productivity rates, and lower turnover. At RIVA, people are our #1 priority.
Overview:
RIVA Solutions, Inc. (RIVA) is seeking a motivated Proposal Coordinator to join our elite Proposal Department, which functions under our Growth Team operations.
Objective of the Role:
The Proposal Coordinator will support full lifecycle proposal operations, which includes the preparation and response efforts to Federal Request for Proposals (RFPs), Request for Quotes (RFQs), Requests for Information (RFIs), etc. The coordinator will play an essential role in supporting daily activities such as coordinating proposal activities and overall strategic growth initiatives and departmental goals.
Key Responsibilities:
Under the guidance and direction of a Proposal Manager, the Coordinator may be responsible for
- Analyzing requests for federal RFPs, RFQs, Sources Sought Notices (SSN), and RFIs.
- Proposal start-up activities including kick-off preparation, schedule development, preparing outlines, and other administrative proposal tasks.
- Compiling initial content for proposals (searching in Proposal Library for relevant material such as prior proposal content, past performance write-ups, and resumes of internal personnel).
- Creating compliance matrices and completing compliance reviews.
- Editing and desktop publishing for proposals in MS Word to ensure proposal documents are properly formatted for compliance, easy to read, and visually appealing.
- Supporting routine maintenance of the proposal content repository and graphics library.
- The coordinator role provides opportunities to sharpen skills with guidance from the Proposal Manager as well as opportunities for independent work, such as the following responsibilities:
- Acting as the proposal lead with for RFI and smaller task order proposal responses, managing a streamlined proposal process for rapid response efforts.
- Collaborating with internal and external stakeholders throughout the proposal process, requiring a high degree of professionalism and efficiency in a fast-paced environment.
Required Qualifications:
- B.A. or B.S. from an accredited university
- 1-3 years of experience in federal proposal coordination, preferably in the GovCon industry.
- Solid understanding of the proposal development process (including RFP/RFQ/RFI analysis, proposal planning, compliance, content development, and proposal submission procedures).
- Strong organizational skills, attention to detail, and the ability to adapt quickly to changing priorities and circumstances.
- Excellent research, reading and analytical thinking skills.
- Excellent verbal and written communication skills.
- Ability to support and manage multiple concurrent projects with shifting priorities in a fast-paced, deadline-driven environment.
- Proficient in MS Office 365 products (MS Word, PowerPoint, Excel); Adobe experience a plus.
Preferred Skills:
- Educational background in English or Journalism
- APMP Foundation Level Certified or Shipley trained
- Work independently with a problem-solver mindset and motivation to learn and grow within the department
Salary Range DOE: $75,000 - $85,000
RIVA Benefits:
- Health, Dental, and Vision Coverage
- Life Insurance
- Retirement Benefits / 401K with company matching
- HSA/FSA Spending Accounts
- Long- and short-term disability
- Pet Insurance
- Wellness Program Initiatives
- RIVA Flex
- Additional Workplace Benefits
RIVA Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, veteran status, or any protect class. If you need a reasonable accommodation to search for a job opening or to submit an online application, please email accommodations@rivasolutionsinc.com. Only messages left for this purpose will be returned.
Salary : $75,000 - $85,000
