What are the responsibilities and job description for the Secretary III position at RIVA Solutions Inc.?
Job Title: Secretary III
Location: Onsite – William J. Hughes Technical Center, Egg Harbor Township, NJ
Terms: Full-Time / Onsite
Clearance: Qualified candidates must be US citizens and able to obtain a minimum of Public Trust clearance
Travel: 0%
Location: Onsite – William J. Hughes Technical Center, Egg Harbor Township, NJ
Terms: Full-Time / Onsite
Clearance: Qualified candidates must be US citizens and able to obtain a minimum of Public Trust clearance
Travel: 0%
RESULTS. INNOVATION. VALUES. ACCOUNTABILITY.
That’s RIVA. Our employee-first approach has shaped a culture that attracts the best and brightest. By investing in our people and providing a flexible work environment, we ensure higher morale, productivity, and lower turnover. At RIVA, our employees are our #1 priority.
Job Description
RIVA Solutions is seeking a proactive and detail-oriented Secretary III to join our team at the William J. Hughes Technical Center. The ideal candidate will handle a range of clerical and secretarial duties, requiring a solid understanding of office routines, the organization’s programs, and office procedures. The Secretary III will be responsible for supporting office operations and ensuring the smooth running of day-to-day administrative tasks.
This role requires someone who can work independently, manage multiple priorities, and stay organized in a fast-paced, government-focused environment. Strong communication skills, attention to detail, and a high degree of professionalism are essential for this position.
Responsibilities:
- Calendar and Scheduling: Manage and maintain the supervisor’s calendar, coordinate meetings, schedule appointments, and arrange conference rooms as needed.
- Meeting Preparation: Anticipate and prepare materials for meetings and conferences, ensuring the supervisor is well-prepared for all engagements.
- Document and Record Maintenance: Maintain internal records such as time and attendance logs, leave reports, office equipment inventories, correspondence logs, and training plans.
- Procurement and Travel: Assist in the preparation of procurement requests, input travel authorizations, and ensure that all travel documents and records are up to date.
- Meeting and Event Support: Provide meeting support, including preparation of materials, taking meeting minutes, and distributing key documents and notes.
- Review and Compliance: Review and ensure adherence to publications, regulations, directives, and any relevant documentation in accordance with the office’s policies.
Requirements:
- Bachelor’s degree in Business Administration, a related field, or a combination of education and experience.
- Associate degree in a business field or a related field with at least 3 years of relevant experience.
- Alternatively, a high school diploma or GED with at least 6 years of relevant experience in an administrative support role.
- Proven experience using Microsoft Office Suite (MS Word, MS Excel, MS PowerPoint) at a proficient level.
Preferred Qualifications:
- Prior federal government experience is a plus, particularly within administrative or support functions.
Compensation & Benefits:
- SCA Rate: $25.20/hr $4.57 H&W
- RIVA Benefits:
- Health, Dental, and Vision Coverage
- Life Insurance
- Retirement Benefits / 401K with company matching
- HSA/FSA Spending Accounts
- Long- and short-term disability
- Pet Insurance
- Wellness Program Initiatives
- RIVA Flex
- Additional workplace benefits
Equal Opportunity Employer
RIVA Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any protected class. If you need a reasonable accommodation to search for a job opening or to submit an online application, please email accommodations@rivasolutionsinc.com. Only messages left for this purpose will be returned.
RIVA Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any protected class. If you need a reasonable accommodation to search for a job opening or to submit an online application, please email accommodations@rivasolutionsinc.com. Only messages left for this purpose will be returned.
Salary : $5 - $25
