What are the responsibilities and job description for the Project Administrator position at River City Construction, Inc.?
Position Overview:
The Contract Specialist is responsible for managing all aspects of contract administration, including documentation, compliance, and collaboration with internal teams to ensure seamless execution. This role also involves contributing to accounts receivable processes and supporting reviews to ensure alignment with company goals.
Key Responsibilities:
- Contract Administration:
- Provide support as needed in the preparation of bids for contract opportunities.
- Maintain understanding of contract terms and conditions to be knowledgeable or requirements.
- Ensure compliance with contract terms and regulatory requirements.
- Maintain and update contract management systems for each vendor, including internal Monday.com boards.
- Set up initial contract records in Foundation software.
- Gather and submit required documentation to support invoicing processes
- Collaboration with Field and Operations Teams:
- Provide information or participate in Work-in-Progress (WIP) meetings as required, to review job progress, billing plans, and project timelines.
- Complete all data inputs in appropriate systems.
- Monitor any information gathered from field and leadership teams including work orders, rates, production estimates, and timesheets for timely submission. Follow up on late or missing submissions and escalate any issues.
- Address field leaders’ questions regarding contracts.
- Financial and Performance Reviews:
- Support monthly Profit & Loss (P&L) reviews by job and division by ensuring expenses are accurately coded.
- Audit documentation as required for timely submission and processing of all work completed.
- Escalate any issues or concerns with work orders, documentation, contract compliance or other areas to Team Lead immediately for resolution.
Qualifications:
- Strong analytical skills and attention to detail.
- Excellent communication skills.
- Proficient in Excel and other Microsoft office suite products
Preferred Skills:
- Associates degree in Business Administration, project management, construction or other related field, or equivalent experience preferred.
- Familiarity with construction or service industry contracts.
- Experience in contract administration, accounts receivable, procurement/purchasing, or a related role, preferred.
- Proficiency in contract management software and financial systems such as Foundation and Monday.com, preferred.
Special Position Requirements
- Confidentiality Agreement
- Travel for customer meetings (possible)
- All applicable policies including drug testing and background checks will apply.
River City Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability or genetics. In addition to federal law requirements, River City complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
