Youth Programing Administrator

River Oaks Country Club has been certified as a Great Place to Work! Come and join us!

 

Reporting to the Youth and Family Operations Manager, the Youth Programing Administrator provides administrative support services to the Youth and Family Department and Aquatic Departments.

 

 

• Schedule, build and manage the registration process for all Youth & Aquatic Programs.
• Distributes information for Youth & Aquatic programming using digital communication.
• Designs and creates print media for Youth& Aquatic programs.
• Schedule and maintain employee working schedules for Youth & Aquatic programs under supervision of department leadership.
• Ensure employee timecards are complete with correct punch in/outs.
• Input the commissions for employees from Jonas reports and class schedules.
• Review and approve all timecards at the end of each payroll period.
• Track and organize program attendance.
• Evaluate aquatic program participant performance & progress.
• Code and process all invoices for the department.
• Input the registration fees from Members for programs, events, camp & swim lessons in Jonas and/or Salesforce.
• Submit billing packets to the catering department for final processing.
• Create supply lists to submit for purchase based on weekly inventories.
• Place orders through Food Trak for complimentary snack offerings.
• Run Jonas reports for commission and sales numbers as needed.
• Assist leadership at Youth & Aquatic events and Summer Camp programs as necessary.
• Act as the liaison for ROCC families participating in Youth and aquatic programs.
• Handle correspondence with parents and instructors.

• A minimum of 1 year of communications/marketing or similar role OR education in similar field.
• Preferred knowledge of health and nutrition.
• Strong organizational and management skills.
• PC skills with thorough knowledge of Microsoft Office, Adobe Acrobat and internet capabilities.
• Readily able to learn multiple in-house software programs, some to a mastery level.
• Excellent administrative, telephone, organizational and interpersonal skills.
• Demonstrated ability to communicate effectively, including proficiency in clear, concise and compelling written, verbal and listening communication skills.
• (Preferred) A minimum of 1 year of competitive swimming, aquatic programming, athletics OR similar field.
• (Preferred) Coaching or Swim instructor certifications from accredited organization or willing to obtain certifications within 6 months of hiring.

• Dedicated to meeting the expectations and requirements of the membership; Acts with members in mind.
• Dependable, reliable and capable of working independently.
• Able to make quick, but informed decisions, often under tight deadlines and pressure.
• Ability to be flexible when taking on tasks, prioritizing as necessary, and in handling situations.
• Able to learn quickly when faced with new problems and challenges.
• Enjoys working hard and seizing opportunities as they present themselves.
• Is easy to approach; enjoys interacting with co-workers and Members.
• Use your time effectively and efficiently.
• Gets more done in less time than others; ability to multi-task is critical.
• Safety minded, high quality service standards, diplomatic and calm.
• Skilled at active listening, retaining knowledge and acting upon it.

The Club and Our Benefits: We offer excellent benefits for full-time positions including: Medical, Dental, Vision; *401(k) Matching & Safe Harbor Contributions; Group/Voluntary Life Insurance; Paid Time Off; Short and Long Term Disability; Annual Christmas Bonus*; Employee Meals*; Complimentary Parking*; Employee Scholarship Program*. (*benefits available to all current employees).

 

Founded in 1923, River Oaks Country Club is considered among the nation’s premier private clubs and is ranked number 56 of the Top 100 Golf and Country Clubs globally by Platinum Clubs of the World. Situated on 183 acres, the Club has a long-standing reputation of providing members, their families and guests with an exceptional club experience and unparalleled service.

 

River Oaks Country Club is an Equal Opportunity Employer: River Oaks Country Club grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state or local law.

 

Disclaimer: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.