Equipment and Facility Coordinator

Job Summary:

The Facility & Equipment Coordinator is responsible for coordinating and facilitating agency operations related to facility and equipment use across all NMS locations statewide. This role ensures that physical sites and equipment are maintained efficiently, supports staff with equipment-related training and troubleshooting, and acts as a liaison between corporate offices, vendors, and local sites.

Essential Functions:

1. Facility & Equipment Coordination

• Provide on-site, in-person coordination of facilities and equipment needs across NMS locations.
• Identify, assess, and implement solutions for facility and equipment needs.
• Oversee equipment inventory, ordering, maintenance, and distribution, in collaboration with corporate office, Director of Operations, and local managers.
• Assist with staff training and troubleshooting related to IT equipment, vehicles, furniture, and other operational assets.
• Serve as a liaison between corporate office and local sites to address equipment and facility concerns.
• Work with vendors to obtain and maintain equipment and facilities as needed.
• Demonstrate excellent customer service, teamwork, and problem-solving skills in all interactions.

2. Cultural Competency & Diversity

• Ensure person-centered services that are welcoming and inclusive to all individuals.
• Approach interactions with a non-judgmental and respectful attitude toward diverse populations.

3. Documentation

• Maintain accurate and timely documentation of all facility and equipment-related activities.
• Ensure documentation meets regulatory standards and agency expectations.
• Record information in a clear, organized, and person-centered manner.

4. Efficiency & Productivity

• Utilize strong organizational and time management skills to meet deadlines.
• Demonstrate the ability to manage multiple priorities effectively.
• Maintain efficiency in coordinating equipment, facility needs, and staff support.

5. Staff Development & Training

• Participate in and complete all required training in a timely manner.
• Identify and request skill development opportunities relevant to the role.
• Engage in cross-training to enhance collaboration and knowledge-sharing among team members.

6. Other Duties

• Perform additional administrative and operational support tasks as assigned.
• Participate in special projects as needed.

Qualifications:

Education & Experience

• High school diploma/GED required.
• At least 1 year of experience in facility or equipment oversight/coordination required.
• Experience with IT equipment and software preferred.
• Proficiency in Microsoft Word, Outlook, and Excel required.

Skills & Competencies

• Excellent communication and interpersonal skills.
• Ability to manage multiple projects simultaneously.
• Knowledge of facility operations and office equipment.
• Strong ability to prioritize tasks and identify needs proactively.
• Ability to maintain positive relationships with vendors, corporate staff, and site teams.
• Strong verbal and written communication skills.

Physical Demands:

• Ability to lift and carry up to 20 lbs.
• 80-90% of time spent standing, walking, kneeling, or reaching.
• Requires full range of body motion and fine motor skills for typing and writing.
• Must have emotional stability to handle stressful situations and deadlines.
• Vision and hearing sufficient to perform essential job functions.

Physical Activity Requirements (Frequency):

• Frequently: Bending, stooping, kneeling, lifting/carrying up to 25 lbs., reaching, repetitive hand/arm movements, standing, walking, and keyboard data entry.
• Occasionally: Climbing, running, lifting/carrying 25-50lbs., pushing/pulling up to 75 lbs.
• Rarely: Lifting/carrying over 75 lbs., pushing/pulling over 75 lbs.

Additional Requirements:

• Valid drivers license Required.
• CPR/First Aid Certification Preferred.
• CPI Certification Preferred.