Administrative Assistant

Description

Title: Administrative Assistant

Position Summary: Serve as first point of contact for all visitors coming into the Regional Administrative Unit (RAU).

Essential Functions

• Perform administrative functions for the RAU.
• Remain in a stationary position up to 50% of the time.

Marginal Functions

• Compile and submit reports within established timelines.   
• Respond to any inquiries within a timely manner.
• Implement IDEA procedural safeguard confidentiality protections for all children upon referral to the WVBTT system.
• Actively participate in Child Find and public awareness activities.  
• Assist in recruiting practitioners in identified areas of need.
• Participate in ongoing monitoring and continuous improvement activities.
• Participate in all required committees, conferences, meetings and training relevant to the program and/or agency.    
• Any other duties as assigned.

Skills, Abilities, & Knowledge

• Abide by all applicable Federal, State, and local laws, rules, regulations, and policies related to the program and relevant grants.

• Excellent verbal and written communication skills.
• Utilize technology to enter, retrieve, and process information and communicate electronically.
• Excellent interpersonal, negotiation, problem solving, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to act with integrity, professionalism, and confidentiality.
• Work collaboratively.

Education

• Required: Associate’s degree from accredited college or university

Experience

• Required: One year of relevant experience. 

Employment Conditions

• Successfully clearing the background check process, which may include: criminal background check, education verification, references, drug testing, motor vehicle records, sex offender registry, Child Protective Services check, and federal grants debarred list.  
• Able to travel as needed.
• Adhere to National Association for the Education of Young Children (NAEYC) Code of Ethics.
• Business casual apparel.

Environmental Conditions

• Indoors in a normal office environment with little temperature changes at least fifty percent (50%) of the time.
• Prolonged sitting at a desk viewing a computer screen and keyboard typing.
• Frequent face-to-face, electronic, and virtual interactions with internal and external customers. 
• Frequently work at a fast pace with unscheduled interruptions.
• Public contact position.
• Based on location, this position may be eligible to work remotely one day per week following a successful 90-day review.

Physical Demands

• Mobility within the office including movement from floor to floor.
• Access information using a computer.
• Must be able to lift 25 pounds at times.

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

Disclaimers and Statements

RVCDS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

RVCDS has reviewed this job description to ensure that essential functions and marginal duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position as described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and RVCDS reserves the right to change this job description and/or assign tasks for the employee to perform, as RVCDS may deem appropriate.

Qualifications

Skills & Abilities
•    Excellent verbal and written communication skills. 
•    Excellent interpersonal, negotiation, problem solving, and conflict resolution skills.
•    Excellent organizational skills and attention to detail.
•    Excellent time management skills with a proven ability to meet deadlines.
•    Ability to act with integrity, professionalism, and confidentiality.
Education
•    Required: AA/o in child development, secretarial science, human services or a related field

Experience
•    Preferred: Two (2) years of relevant experience preferred

Employment Conditions
•    Able to travel as needed. 
•    Must be eligible to meet requirements of WV STARS career pathway.
•    Adhere to the National Association for the Education of Young Children (NAEYC) Code of Ethics. 
Environmental Conditions
•    Indoors in a normal office environment with little exposure to excessive noise, dust, fumes, vibrations, and temperature changes at least seventy-five percent (75%) of the time.
•    Prolonged sitting at a desk viewing a computer screen and keyboard typing.
•    Frequent face-to-face, electronic, and virtual interactions with internal and external customers.  
•    Frequently work at a fast pace with unscheduled interruptions.
•    Public contact position requiring appropriate business casual apparel.
•    This position may be eligible to work remotely up to two days per week following a successful 90-day review.
Physical Demands
·    Mobility within the office including movement from floor to floor.
·    Access information using a computer.
·    Must be able to lift 25 pounds at times.

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

Disclaimers and Statements
RVCDS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

RVCDS has reviewed this job description to ensure that essential functions and marginal duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position as described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and RVCDS reserves the right to change this job description and/or assign tasks for the employee to perform, as RVCDS may deem appropriate.
 

Salary : $18 - $19