Accountant & Vendor Contract Analyst

1. Accounting
   • Assists with monthly account reconciliations.
   • Follows up on any outstanding checks.
   • Maintains Unclaimed Property account and any outstanding checks.
   • Maintains petty cash requests and replenishes as necessary.
   • Assists with annual inventory.
   • Maintains the fixed asset listing and assists with inventory.
   • Other duties as assigned.
2. Accounts Payable
   • Plans, organizes, and oversees overall accounts payable activities, including oversight of any A/P staff.
   • Processes invoices, check requests and patient refunds for payment. Ensures proper documentation for invoices and authorization of payment. Verified correct account distribution and coding. Verifies invoice payment amounts are accurate. Utilizes A/P software systems electronically process A/P (for example, PsiCapture, M-Files, Lawson).
   • Schedules payments to meet vendor terms.
   • Verifies check run steps are all completed.
   • Process year-end accounts payable reports. Process and mail Forms 1099 and 1096.
   • Handles all inquiries about invoices, check requests, and problem calls.
   • Works with Materials Management to ensure accuracy of PO and other MM invoices.
   • Provides CFO with invoice copies for prepaid, MOB, asset clearing, and construction in progress accounts.
   • Other duties as assigned.
3. Payroll Processing
   • Create, review and complete bi-weekly payroll, payroll deductions, and garnishments, utilizing payroll software system.
   • Process payroll-related reports and invoices to internal and external customers, including PERA, union, etc.
   • Process and submit quarterly and annual payroll tax reports, including 941s and W-2s.
   • Prepare and submit quarterly Unemployment Reports.
   • Coordinate payroll process duties with Human Resources.
   • Other duties as assigned.
4. Government Reports
   • File annual Sales Tax and Unclaimed Property.
5. Accounting - Foundation
   • Maintains foundation records, accounts and donor information.
   • Complete monthly bank reconciliation and reports.
   • Provide reports as requested by Leadership and Foundation.
   • Mail annual donor statements.
   • Files Form 990, if applicable.
   • Other duties as assigned.
   • Vendor Contract Analysis
   • Review and ensure accuracy of vendor contracts.
   • Analyze contract clauses, liabilities, and identify any potential disputes that may arise because of the same.
   • Examine contract terms and conditions.
   • Assist in drafting payment structures and reimbursement conditions.
   • Ensure that the contract terms adhere to the legal guidelines and regulations.
   • Maintain and update a record of all contract files.
   • Inform REH internal contract owners of any changes to the existing contracts.
   • Advise REH internal contract owners of any financial risks that may arise while drafting the contract.
   • Coordinate with the internal departments and review contract obligations.
   • Guide management in making amendments and settlements.
   • Other duties as assigned.
6. Frequent Contacts
   • Interacts with department supervisors and managers to problem-solve issues related to accounts payable.
   • Interacts with Information Systems Department on computer operations related to the financial accounting, accounts payable, and payroll systems.
   • Provides CFO with reports both scheduled and upon request.
   • Maintains communication with facility vendors regarding payment of invoices as necessary.

Physical Demands/Requirements

The below requirements are intended to describe the general context/requirements for performing this job. It is not to be considered as an extension of statement of duties, responsibilities, or requirements and does not limit the assignment of additional duties.

Legend: Continually: 5.5-8 hrs/day Frequently: 2.5-5.5 hrs/day Occasionally: .5-2.5 hrs/day

• Continual sitting, grasping, pinching, keyboarding, vision for close work, color vision, and repetitive hand movements.
• Frequent talking and hearing in person/on the phone.
• Occasional stationary standing, ability to be mobile, crouching, balancing, reaching overhead, pushing/pulling, and lifting/carrying.
• This position does not require repetitive lifting/carrying or pushing/pulling in excess of 30 pounds.
• Other

This job description is not intended to be all-inclusive. This job description in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, within