What are the responsibilities and job description for the Maintenance Department Coordinator position at RiverWoods Manchester?

Overview :

RiverWoods is currently seeking a Full -Time Department Coordinator to join our Environmental Services team. Under the direction of the Facilities Director, this person will work collaboratively with their team while providing support to all aspects of the RiverWoods’ community. This position will be responsible for supporting the Environmental Services Department through a variety of clerical and administrative functions.

At RiverWoods, you can expect to find a fun, energetic and friendly team of people who enjoy working together and creating excellence for our residents. Our staff, residents and trustees are partners in open communication in the development of our organization. We are a nationally-recognized Fit Friendly company, and a non-smoking campus. RiverWoods offers many programs that support employees’ personal and professional development as well as internal career growth opportunities.

Benefits :

Medical and Dental Insurance within 30 days of starting employment
403(b) Retirement plan with a company match
Earned Time off, start at 15 days
6 Paid Holidays, 4 Personal Days
Wellness Programs
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On-site fitness opportunities
Employee meal program
Education assistance

Responsibilities :

Provides quality customer service with a positive attitude and commitment to teamwork while meeting the needs of residents, staff and visitors. Supports all aspects of the RiverWoods community.

Provides administrative support to the Facilities Department, including word processing, filing and other duties as required.

Maintains a central archive of files, i.e. contracts, compliance reports, insurance binders, contacts, etc.

Coordinates new resident orientation / introduction to the department.

Organize and distribute departmental communication to residents and staff.

Monitors to ensure Maintenance and Housekeeping MSDS / SDS documentation is compliant, e.g. annual audit, etc.

Monitors to ensure compliance with regulatory life safety, emergency management documentation to include but not limited to drills, testing and inspections.

Inventory coordination providing reports to Finance as required.

Enters payroll data for hourly department staff members, including adjusting punches, awarding ETO’s, holiday pay, and providing weekly reports.

Attends and documents department meetings, resident committee meetings, or other meetings as required.

Provides assistance to the Director of Facilities with oversight of certain budget line items to include, but not limited to, vendor invoices and resident billing.

Tracks in house refurbishment / refresh and alteration agreement schedules, resident notification, and maintain other refurbishment / refresh alteration agreement information as needed.

Qualifications :

High school diploma or equivalent; associate degree or higher in a related field.

Excellent organizational, communication, and problem-solving skills.

Ability to work independently and as part of a team.

Ability to work under pressure and meet deadlines.

Proficient in general computer skills including the use of Microsoft Office Suite (Word, Excel, PowerPoint, Visio) and maintenance management software.

Knowledge of facilities operations, systems, and technologies .

Demonstrated experience or general working knowledge of NFPA Life / Safety regulations in a healthcare setting.

An equivalent combination of professional experience and education may be considered as meeting the Education / Professional requirements.

RiverWoods Group : Northern New England’s Largest Family of CCRCs

Three Communities, One Philosophy : Providing Community and Peace of Mind

Since 1994, every day we honor our founding premise : we are here to make things better. Everyone who works here, who serves on our board, who comes to live at one of our communities is connected to this concept. We are about making things better for people, every day. We believe that growing older should enhance, not diminish, the opportunity for a productive and rewarding life.

Each member of our team plays a critical role in achieving our mission : to create community and provide peace of mind to our residents. At RiverWoods, you will have the opportunity to work in a bright, attractive and vibrant community and enjoy a thriving long-term career.

If you’re looking for work that has meaning, purpose, and a future – then RiverWoods is for you.

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