What are the responsibilities and job description for the Administrative Assistant for Division of Finance & Administration position at Rivier University?
Location : Nashua
Job Type : Full-Time
Job Number : 202300093
Division : Finance and Administration
Department : Office of Finance & Admin
Opening Date : 02 / 14 / 2025
Description
Summary / Objective : To support the Vice President for Finance and Administration (VPFA) and the departments that come under the supervision of the VPFA.
Duties and Responsibilities
Administrative
- Maintain the VPFA's calendar and phone communication including the prioritizing and scheduling of appointments with internal and external individuals.
- Supports the communication and arrangement of Finance meetings including meeting invites, tracking attendance, collation and distribution of meetings materials, and meeting logistics.? Take minutes at meetings and finalize meetings for distribution and filing.
- Serve as liaison with faculty, staff, Trustees, vendors, financial institutions, and / or other key internal and external constituencies.
- Proofread documents and assist with creating materials, responses, correspondences, and other forms of communication for the Division.
- Performs general clerical duties to include, but not limited to : transcribing dictation, scanning, copying, faxing, filing, data entry, managing office mail, and ordering office supplies.
- Coordinate, prepare, process and / or monitor a variety of forms, records, schedules, reports, and other documents related to assigned administrative function, ensuring timely and accurate completion / review of documents by department / university personnel and / or other individuals outside the university.?
- Manage and maintain files and records including, but not limited to : ?insurance, leases, fixed assets, grants, rentals, bonds, closing statements, contracts and other agreements.
- Coordinates and books travel in adherence to University policies.? Coordination of activities includes travel authorization, flight tickets, hotel bookings, conference registration, expense reports, etc.
Professional
Qualifications
Supplemental Information
In addition to a competitive salary, Rivier University offers full-time employees a comprehensive benefits package which includes medical, dental and vision coverage, employer paid life and disability plans, retirement plan with employer match, Health Reimbursement Arrangement (HRA), Health Savings Account (HSA) with employer contribution, flexible spending accounts, paid time off, holidays, educational assistance benefits, employee assistance program (EAP) and a variety of additional discounts and services.
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