What are the responsibilities and job description for the Onsite Administrative Assistant - Part-time position at RIZZETTA & COMPANY INC?
Summary
The Administrative Assistant is responsible for supporting the Licensed Community Association Managers (LCAM) with various administrative duties as they relate to the assigned Community.
Essential Functions
HOA
- Input of violation notices into database, preparation of violation letters and mailing these notices to homeowners.
- Processing of architectural applications - making sure all required information is obtained by homeowner and submitting information to Architectural Committee for review and approval.
- Preparing letters for architectural applications relative to the committee’s decision.
- Preparing work orders for maintenance issues, (i.e. irrigation/lawn issues/roof repair).
- Upkeep of database information - such as alternate address changes, phone numbers, e-mail addresses, tenant information, etc.
- Generate and e-mail monthly violation and architectural reports to association Board of Directors.
- Answer homeowner calls and assist, as necessary.
- Maintain gate system software for association.
- Maintain Association vendor contracts.
- Maintain homeowner insurance information, as required by Association documents.
- Prepare meeting mailings to homeowners.
- Back up Community Manager for lunch, break, and vacations - answer phone, sort/distribute mail.
- Non-essential duties include other job-related duties as assigned.
Education
Required - High School diploma or GED.
Experience
Required - Minimum of five (5) years of office work experience.
Preferred - Previous property management experience.
Skills
- Proficient in Microsoft Word and Excel.
- Knowledge of Homeowner Associations desired.
- Ability to work independently in a fast-paced environment.
- Ability to coordinate/manage multiple projects at the same time.
- Ability to interact and communicate effectively with colleagues, vendors, and clients at all professional levels.
- Demonstrate leadership in maintaining high standards of professional behavior for self and staff.
- Demonstrate organization, attention to detail, problem-solving, creative, and independent thinking.
- Demonstrate a commitment to the organization’s philosophy of high quality, professionalism, and organizational culture.
Supervisory Responsibilities
No.
Work Environment
Professional office environment.
Physical Demands
Physical demands are essentially those of sedentary work.
