What are the responsibilities and job description for the Administrative Assistant - Bilingual Japanese - Entry Level 57-70K position at RJI Search?
Our client, a global conglomerate is seeking :
Corporate Planning Administrative Assistant - MUST BE BILINGUAL IN JAPANESE - ENTRY LEVEL IS OK!
57k-70k
Job Summary :
A Corporate Planning Administrative Assistant provides timely, smooth and efficient administrative support for executives and for the department to facilitate business operation. He / she fulfills responsibilities with another administrative assistant in the department under managers’ instructions.
Duties / Responsibilities :
- Executive assistant team
- Preparing and maintaining the CEO & COO’s schedule, coordinating meeting requests, responding to telephone calls / inquiries, preparing letters & reports and facilitating administrative matters related to the executives.
- Making travel itineraries and arrangements, including coordination with related parties under the managers’ directions, and preparing & processing entertainment and expense reports.
- Coordinating entertainment & meetings with business partners, including location & menu selections, based on descriptions of guest profiles and invitations, then maintaining & updating relevant records.
- Arranging internal parties related to executives, such as making a restaurant reservation and sending an invitation, etc.
- Preparing, sending and keeping a record for congratulatory and / or condolence-related telegram and letters, etc.
- Maintaining related information of executives’ private club membership, including handling application, usage record and associated expenses.
- Arranging executive gifts & acknowledgements, and coordinating holiday cards and other mailings.
- Supporting smooth & overall transitions for executives’ personnel changes.
- Maintaining executives’ data such as business cards, holiday cards, etc. and supporting IT-related equipment.
- Maintaining the company house and arranging entertainment dinners and parties there. - Completing other projects as directed.
- Planning Team
- Coordinating video meetings and other internal meetings.
- Distributing internal notifications using intranet & email.
- Maintaining Corporate Planning’s intranet.
- Assisting corporate planning members and guests (e.g. from Tokyo and other regions) with travel arrangements.
- Processing expense reports for managers and for the department.
- Handling general administrative tasks such as procuring office supplies and registering guests for the office building, etc.
- Making copies & binders and handling mails & filings.
- Completing other projects as directed.
Job Specific Knowledge / Skills & Abilities
Required :
Education, Certification and Experience :
Required :
