Accounting Clerk

We are seeking a detail-oriented Accounting Clerk to join our finance team. This role is essential in ensuring accurate financial transactions, maintaining vendor and customer relationships, and supporting the overall financial operations of our heavy highway construction company. The ideal candidate will have experience in both accounts payable (AP) and accounts receivable (AR) processes and thrives in a fast-paced construction environment.

Key Responsibilities:

1. Accounts Payable (AP) Processing

• Review and verify invoices for accuracy, proper approval, and compliance with company policies.

• Process vendor invoices, ensuring correct job cost allocations and coding.

• Schedule and process payments via checks, ACH transfers, and wire payments.

• Maintain vendor records, including W-9 forms and payment terms.

• Reconcile vendor statements and resolve discrepancies in a timely manner.

• Assist with year-end 1099 reporting and compliance.

2. Accounts Receivable (AR) Processing

• Generate and distribute customer invoices for material sale transactions.

• Track outstanding receivables and follow up with customers for payment collection.

• Process and apply customer payments accurately and efficiently.

• Investigate and resolve discrepancies or disputes with customers regarding billing and payments.

• Monitor accounts for overdue payments and send reminders or escalate collections as needed.

3. Customer and Vendor Management

• Serve as a liaison between the company and vendors/customers regarding financial transactions.

• Address inquiries and resolve payment issues professionally and efficiently.

• Maintain strong relationships with vendors and customers to facilitate smooth financial operations.

4. Data Entry and File Management

• Accurately input financial transactions into accounting software (Vista Viewpoint).

• Maintain organized and up-to-date financial records and documentation.

• Ensure compliance with company policies and industry regulations.

5. Credit Checks and Risk Management

• Conduct credit checks for new customers and vendors as needed.

• Evaluate customer payment history and recommend credit limits based on financial assessments.6. Monthly Account Reconciliations

• Reconcile AP and AR accounts to the general ledger to ensure accuracy.

• Assist with month-end and year-end closing activities, including reporting and financial audits.

• Work closely with the accounting team to identify and resolve discrepancies.

Qualifications

• Associate’s degree or higher in Accounting, Finance, or a related field preferred.

• Minimum of 2–3 years of AP/AR experience, preferably in the construction industry.

• Experience with construction accounting software (Viewpoint, Sage, or similar).

• Strong understanding of job costing, billing cycles, and customer invoicing.

• Excellent attention to detail and data entry accuracy.

• Strong communication, teamwork, and customer service skills.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

RJV Construction Corporation is an affirmative action/equal opportunity employer. We are always seeking qualified/hardworking individuals to join our team.

RJV offers competitive compensation for salaried positions and excellent benefits including Health/Dental, 401k match, Paid Time Off, and Holidays.

Job Type: Full-time

Pay: $28.00 - $31.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Accounts payable: 2 years (Required)
• Accounts receivable: 2 years (Required)

Ability to Commute:

• Westwood, MA 02090 (Required)

Work Location: In person

Salary : $28 - $31