What are the responsibilities and job description for the AP Specialist position at RLN Affiliated Companies?
Purpose of role
The purpose of this role is to maintain financial records and assist in the general operations of the accounting department at Precision Equipment Mfg.
Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
- Updating and maintaining records of income and expenditures for the Chief Financial Officer
- Managing documents and receipts for general journal entries and bank reconciliation to be accessed by the Chief Financial Officer
- Performing internal credit card reconciliation when required
- Preparing and sending customer invoices in a timely and accurate fashion, and collecting on overdue receivable accounts per company policy
- Recording payments on customer accounts
- Preparing sales and use tax return documents for the Chief Financial Officer
- Responding to vendor invoices and ensuring that payments are made in a timely manner, in accordance with company policy
- Resolving payment and/or receivable discrepancies and disputes on behalf of Precision Equipment Mfg, and working with other departments to resolve account issues when necessary
- Maintaining confidentiality of business and personnel related information
- Preparing and maintaining spreadsheets
- Balancing employee hours in iComp and Global Shop for all Precision employees and temp agency employees, and properly submitting to other departments
- Assisting other departments with procuring necessary office supplies and handling employee expense reports
- Necessary filing and recordkeeping compliance
- Performs other financial duties as assigned
Competencies
To be successful in this position, the individual performing the duties must successfully demonstrate the following competencies:
- Adaptability – Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events.
- Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
- Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
- Ethics – Treats people with respect; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
- Initiative – As for and offers help when needed.
- Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality.
- Motivation – Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence.
- Organizational Support – Follows policies and procedures.
- Planning/Organizing – Uses time efficiently.
- Professionalism – Approaches others in a tactful manner; Reacts wells under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
- Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
- Quantity – Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
Safety and Security – It is our commitment to provide a safe working environment, safe equipment, proper materials and require safe operating procedures to be followed at all times. Employees are required to comply with the safety regulations and follow safety procedures.
