Assistant to the Team Leader

Administrative support to Team Leader

Position Overview: The Assistant to the Team Leader will play a crucial support role in ensuring the smooth and efficient operations of the largest branch of our real estate team. This position requires a proactive, high-caliber individual who can manage a variety of tasks, support team leader and operations staff, and handle administrative duties while maintaining a high level of professionalism and discretion.

Responsibilities Include:

Administrative Support to the Team Leader

• Co-Manage Team Leader’s calendar and Anchorage Team calendar
• Schedule events, invitations and follow-up actions when prompted
• Schedule/coordinate coaching or 1:1 appointments and meetings on behalf of TL
• Take notes during team meetings, distribute as necessary
• Attend morning meeting and update daily number reports
• Facilitate celebrations (birthdays, new hires, milestone events)
• Occasionally run errands for TL
• Create, improve and implement strategies and systems to streamline communication, efficiencies and productivity within the team
• Document management/print materials for classes and team
• Prepare, distribute, print meeting agendas and other relevant materials
• Arrange conference/training room for classes and events
• Assist TL/Operations with Anchorage Team events, including logistics, catering, materials, and guest arrangements.

Office Management

• Ensure a well-organized and clean front desk/office space
• Create a welcoming environment for agents, clients, and guests
• Oversee office supplies inventory, reorder and restock when necessary
• Obtain quotes and coordinate maintenance requests for the entire building
• Identify and address any deficiencies or work needing completed
• Intercept and distribute mail/packages for company
• Keep accurate records of receipts and invoices, scan to accounting department
• Maintain positive tenant relations and coordinate requests for improvement

Collaborate with the operations team to implement company-wide and local initiatives and improvements.

Support and promote our company's mission, vision, and values.

Qualifications:

Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration preferred. Administrative/Personal Assistant experience required. No real estate license or real estate experience required for this position. Must have a valid driver's license and be able to travel for nearby errands.

Skills:

• Strong attention to detail
• Able to adapt/pivot and work in a very fast-paced work environment
• Ability to complete tasks and projects by deadlines and by own initiative
• Comfortable multitasking, and is able to refocus when pulled away from a task
• Demonstrates a dynamic level of social awareness and discretion with sensitive, proprietary, or confidential information
• Highly effective written and verbal communication skills
• High level of emotional maturity and customer service skills
• Work independently and reliably with minimal supervision and direction
• Understands the importance of professionalism and dressing appropriately for the workplace.
• Can identify deficiencies and act on them without being prompted.
• Strong organizational and time management skills
• Experience with Google Suite

What We Offer:

• Opportunities for professional development and growth.
• A supportive and collaborative work environment.
• Engaging work with a dynamic team in a thriving industry.
• Structured part-time schedule (M-F, 9AM-3PM)

Work Location: In Person

Job Types: Full-time, Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 30 per week

Benefits:

• Flexible schedule
• Professional development assistance

Schedule:

• 4 hour shift
• Monday to Friday
• No weekends

Experience:

• Administrative/Assistant: 1 year (Preferred)

Ability to Commute:

• Anchorage, AK 99517 (Required)

Work Location: In person

Salary : $20 - $25