Budget Specialist

Position Title:  Budget Specialist

Supervisor:  Financial Management Officer (FMO)
Department:  Finance

Classification:  Regular Full-Time, Non-Exempt
Salary Range:  $21.99 DOE

Location:  Billings, MT
Opening Date:  Now
 Closing Date:  Until filled
Starting Date:  Immediate
 Grant Period:  On-going

How to apply: Applicants need to send three (3) documents: 1. Cover letter, 2. Resume, and 3. RMTLC job application and submit to: Email: jobs@rmtlc.org (preferred)
Or Mail To: RMTLC
Attn: Human Resources
2929 3rd Ave N, Ste 300
Billings, MT 59101 

Any applications without the requested documentation will not be considered.
For application form and job description, please visit: https://www.rmtlc.org/about-us/work-with-us/ This position is subject to background screening. Please contact us if you have any questions at 406- 252-2550.

Position Overview:
Responsible for organize and maintain all grant documents for RMTLC. Will reconcile finances to ensure all expenditures are extracted from the appropriate categories. Provide clerical support and work closely with Finance Management Officer (FMO), finance staff and Program Directors, as well as Executive Director (ExD). Responsible for ensuring effective and efficient documentation management within the Finance department. The Budget Specialist reports to FMO.

Essential Functions:
• Assist in organizing and maintain all grant documents, hard copies and electronically for RMTLC and projects included but not limited to grant applications and notices of Awards, grant funding budgets, subcontracts and vendors.
• Provide monthly status of funds for all grants with a summary to FMO & ExD
• Reviews and coordinates collection and preparation of financial and operations reports for all grants.
• Locates and compiles information and formats reports, graphs, tables, records, and other sources of information.
• Responsible for the operating practices for RMTLC record keeping systems, forms control, creating new systems or revising established procedures as needed.
• Assembles and categorizes facts and figures for written computation and calculations.
• Assists and organizes special events budgets and monitor expenses and provide a report.
• Receive, review purchase orders, invoices, travel, and subcontracts for funds available for all grants for account payables.
• Attend all staff and finance meetings; attention to detail is required
• Perform all other duties as assigned.

Supervisory relationships:
• This position works under the direct supervision of the FMO
• This position requires oral & written communications and reports to all appropriate agencies

Additional Functions:
• Work in a cooperative and professional manner with all RMTLC staff
• Performs other duties and assignments as directed
• Assist in grant writing and/or preparations as needed
• Will assist with clerical work as needed as well as annual audit preparation

Requirements/Qualifications:
• Minimum of bachelor’s degree in business, Accounting, Finance, American Indian Studies or any other business-related field and or equivalent experience
• A minimum of 3 years of experience budgets and reconciliations is preferred
• Experience working with tribal communities in this region preferred
• QuickBooks expert/experience is required
• Excel, PowerPoint, Publisher, and Word Processing software experience required
• Time management skills and working under deadlines to meet finance goals and deadlines
• Develop and maintain effective working relationships with programs, Tribes, other organizations, and agencies
• Exhibit ethical and professional behavior in all facets of this position
• Communicate effectively both orally and written
• Work independently, with minimal supervision, in a team-based atmosphere
• Experience with social marketing and media development a plus
• Non-commercial tobacco user preferred
• American Indian preferred
• Veteran’s preference will be considered

Job Classification: Regular status, non-exempt, temporary full-time position with a (12) twelve-month probationary period. Employment period based on performance as well as duration of grants funding this position and successful application of continuing and/or new grants. Upon hiring, applicant must read, sign, and comply with the Rocky Mountain Tribal Leaders
Council Policy Procedures Policy (PPP).

Working Environmental Factors:
• Performs duties in a controlled, tobacco-free office environment and routine use of standard office equipment such as computers, phones, calculators, copiers, and filing cabinets.

Travel Requirements:
• Must have valid driver’s license and proof of vehicle insurance.
• Travel to Montana and Wyoming reservations. Outside of the area is infrequently required which may include overnight stay(s).

Statement of safe work practices:
As an employee of Rocky Mountain Tribal Leaders Council (RMTLC), you will be required to com- ply with all RMTLC’s safety standards, RMTLC’s policies and procedures, and all other applicable Federal, State, or Local safety laws and regulations as a condition of employment. This is a condition of employment to promote a safe working environment for all employees, contractors, and tribes. This will be accomplished through observation and enforcement of safe work practices, which include, but are not limited to:
• Keeping yourself informed of conditions affecting your health and safety.
• Participating in training programs, as required and as they become available to you.
• Adhering to healthy and safe practices in the workplace.
• Promptly reporting potential hazard(s) in the workplace.
• Promptly report any injuries or accidents to your supervisor.
• Properly using RMTLC’s property/equipment and protecting it from damage or misuse.
• Respecting other RMTLC employees, contractors, and tribal employee rights to a safe environment.

Exempt / non-exempt Employment:
All employment with Rocky Mountain Tribal Leaders Council is Exempt or non-exempt Employment. While we strive to provide full-time employment to all our employees who desire, we make no guarantees, ex- pressed or implied, to provide and guarantee number of hours of employment in a given week. Changing conditions in Federal and private grants make it impossible to predict the demand for our services and as a result, all our offers of employment are offers of exempt/non-exempt Employment.

Equal Opportunity Employer (EOE):
Within the scope of Indian preference, American Indians are encouraged to apply; however, all candidates will receive equal consideration without regard to race, color, gender, religion, national origin, or other non-merit factors.

Age Discrimination in Employment Act (ADEA):
RMTLC abides by the mandates of the ADEA (protecting individuals 40 years and older) and con- siders age a non-merit factor in all employment decisions and considerations.

Americans with Disabilities Act (ADA):
RMTLC abides by the mandates of the ADA and considers disability a non-merit factor in all
employment decisions and considerations. Furthermore, RMTLC will make any practical, feasible, and reasonable arrangements to accommodate qualified applicants and employees with disabilities.

Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position. They are not intended to be construed as exhaustive, duties, responsibilities, and activities may change with or without notice.

Salary : $22