Payables Associate, Program Disbursement

When it comes to creating educational travel adventures that enrich the lives and fulfill the dreams of more than 100,000 people every year, there's no organization better than Road Scholar. What's our secret? Dedicated and talented staff who believe in our mission.

At Road Scholar, we are committed to fostering a culture of inclusivity and belonging. We believe that by valuing a wide range of perspectives and experiences, we create a stronger, more innovative organization that reflects the communities we serve.

In addition, we are dedicated to bring an environmentally sustainable organization. From the way we design our programs to how we operate as a team, we are striving to reduce our environmental impact and create a positive legacy for future generations.

About the role...

The Program Disbursement Associate is responsible for entering budgets and invoices in the tour operator system. They are also responsible for running system jobs, resolving exceptions, providing support to Program and Contracting staff, and exercising judgment in applying policies and procedures to solve budgeting and invoicing situations.

Road Scholar offers a remote work environment. The compensation for this hourly/non-exempt position is $26.50 per hour.

In this role, you will...

• Contribute to the Program Disbursements team’s objectives for processing multicurrency disbursements in the tour operator system.
• Ensure suppliers are paid accurately and on time by entering invoices against budgeted amounts and resolving any that do not match within established tolerances.
• Ensure that variances against cost budgets are resolved prior to payment and take corrective action when budget or payment errors occur.
• Monitor accuracy and productivity and implement changes when appropriate.
• Monitor incomplete payment requests requiring feedback from others to ensure requests do not become issues.
• Enter budgets, budget changes, and associated information (supplier information, additional contract details, etc.), in the tour operator system and resolve any items that fall outside established parameters.
• Answer or address employees and suppliers on questions or problems. Identify opportunities for process or training changes that will reduce questions or problems.

We're seeking...

• 1 years’ experience in an accounting or accounts payable role.
• Degree in Finance, Accounting, or Business, or equivalent work experience
• Excellent PC experience, particularly with Microsoft Office applications.
• Strong listening, written and oral communication skills.
• Interest in and aptitude for working with complex systems and processes.
• Organized and self-motivated with high standards for accuracy, customer service and efficiency
  Demonstrated desire and aptitude to quickly learn new information and adapt to change.

Why join the Road Scholar Team...

We offer a competitive compensation and benefits package!

• Medical, Dental and Vision Insurance (with a substantial employee subsidy!)
• 403(b) Retirement Plan with a company match of 5% after 1 year of employment!
• Up to 20 days of PTO annually, accrued every payroll cycle
• Enjoy a paid week off, in addition to your PTO, at the end of December to enjoy the holiday season!
• A generous employee discounts on our programs
• Access to obtain a Care.com membership, fully paid for by us
• As a Road Scholar employee, you can opt-in to receive an IATA membership
• We take professional development seriously which is why we provide LinkedIn Learning access to all employees amongst other professional development opportunities
• That’s right, we’re fully remote!
• To learn more about our benefits offerings, check us out at https://www.roadscholar.org/careers/

An Equal Opportunity Employer

Road Scholar supports diversity in our staff, participants, and programs. An Equal Opportunity Employer Road Scholar values and supports individual differences and strives to create an environment that contributes to the success of both the individual and the organization. As an Equal Opportunity Employer, we consider applicants for all positions without regard to race, color, religion, gender, national origin, age, sexual orientation, pregnancy, illness, marital or veteran status or disability or any other status protected by applicable law.

Cybersecurity

At Road Scholar, we are committed to cybersecurity and to providing a safe experience for job seekers. All official communication regarding employment opportunities will come exclusively via email from the official Road Scholar domain or from our applicant tracking system URL recruiting.ultipro.com. We never conduct interviews through texting applications or instant messaging platforms. If you receive an employment offer or other correspondence from an individual at Road Scholar you have not met, or from a non-Road Scholar email domain, it may be a phishing attempt.