What are the responsibilities and job description for the School Secretary - Elementary (10 Month) position at Roanoke City School District?
General Responsibilities:
Performs all bookkeeping tasks and intermediate skilled clerical work performing a variety of secretarial and clerical tasks in an office environment; does related work as required. Work is performed under regular supervision.
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires stooping, kneeling, crouching, reaching, pulling, lifting, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly, or quickly; hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, operation of machines, and determining the accuracy and thoroughness of work; the worker is not subject to adverse environmental conditions.
Essential Functions:
- Performs all bookkeeping tasks for the school.
- Serving as secretary to a program or department supervisor, coordinator or related position; greeting visitors and answering telephone, providing information; typing correspondence and related matters; preparing and maintaining files and records.
- Types general correspondence, memorandum, reports, schedules, contracts, purchase orders and other materials from rough draft, copy, marginal notes, dictation, transcriptions or verbal instruction, may use desktop publishing system;
- Serves as receptionist; answers telephone, provides information, takes and dispatches messages;
- Interviews visitors and refers to proper authority for disposition;
- Responds to inquiries about programs, qualifications, test requirements, procedures and policies;
- Maintains appointment calendar, schedules appointments and meetings;
- Checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures;
- Collects and prepares data for records and reports;
- Performs accounting functions, assists with budget tracking and administration;
- Maintains computerized records and generates appropriate reports;
- Processes work orders and purchase orders;
- Makes arithmetical calculations; requisitions supplies and materials for department;
- Processes personnel and payroll records;
- Receives, sorts and processes mail;
- May serve as secretary to site-based committees;
- Processes vandalism, accident and workers' compensation forms;
- Operates standard office, word processing and data processing equipment;
- Maintains confidential information;
- Performs related tasks as required.
Education and Experience:
Any combination of education and experience equivalent to graduation from high school including or supplemented by courses in typing and some clerical and secretarial experience.
Knowledge, Skills and Abilities:
General knowledge of standard office practices, procedures, equipment and secretarial techniques; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of agency programs and policies; ability to transcribe information and type accurately and at a reasonable rate of speed; ability to make arithmetical calculations; ability to meet the public effectively; ability to operate a variety of office equipment; skill in the use of data and word processing equipment; ability to establish and maintain effective working relationships with others; ability to follow oral and written instructions.
Roanoke City Public Schools is an urban school division serving a k-12 student population of 13,800 in 17 elementary schools, 5 middle schools, 2 senior high schools, Forest Park Academy, Noel C Taylor Learning Academy, and Roanoke Valley Governor's School. A staff of 2,100 is employed in the division.
