Buyer Technician

GENERAL DESCRIPTION

Under limited supervision, provides procurement duties and support for the central procurement function. This position may screen and direct phone calls; handle incoming/outgoing mail; aid in maintaining and distributing PCards; aid in the surplus property process; answer questions about the County's procurement process; direct customers to procurement website; assist customers with paperwork; may aid or post solicitations; accepting bids and proposals; posting contracts; complete checklists; aid in ordering supplies; depending on assigned department and area, this position may perform procurement activities including awarding small purchases as authorized, process purchase orders or supporting the processing of purchase orders for higher-level buyer roles and doing basic procurement and market research and perform other related administrative duties.

This position has no supervisory responsibilities but works directly with the Purchasing Technician, Higher Level Buyers, end-users, and vendors. Position exercises a greater degree of independence and discretion working on less complex purchasing tasks and has limited decision-making authority. This position may provide training and guidance to end users on general procurement related processes.

ESSENTIAL JOB FUNCTIONS

~ May serve as a Department Buyer Responsible for Smaller Less Complicated Purchases including Requests for Quotes, Request for Proposals, and Invitation for Bids.
~ Receives Purchasing Requests, Verifies, Modifies and helps End Users with Project Specifications for RFQ’s, RFP’s and IFB’s
~ Performs purchasing related responsibilities/duties such as Contract Renewals/Administration, and Maintaining Internal Project Folders and Audits
~ Processes Contracts Contract Amendments and Change Orders
~ Processes requisitions and processes purchase orders change orders
~ Serves as purchasing liaison by verifying/aiding/and modifying specifications, finding potential bidders by working with end users
~ Research and aid in writing and maintaining procurement policy and procedures as State and local laws change
~ May serve as a backup in absence of Purchasing Technician.
~ Processes electronic requisitions into purchase orders within the approved limits of authorized buying activities.
~ Provides support to internal procurement team and supports higher-level Buyers
~ Provides service to customers; responds to questions; and provides information.
~ Performs procurement office or team operations and support duties.
~ Directs customers to appropriate staff, agency, or web site; processes requests in the applicable email box(es).
~ Aids Purchasing Technician in maintaining, distributing, and collecting Pcards.
~ Aids Purchasing Technician or may be responsibe for Surplus Property Process.
~ Aids Senior Level Buyers with completing bids, proposals, and addendum checklists; reviews contracting data for accuracy and conformity with procedures.
~ May manages office equipment operations or support related administrative inventory needs and operations.
~ Performs other duties as assigned.

REQUIREMENTS/PREFERENCES

Education:
Required: High school diploma or equivalent; two (2) years of related work experience preferably using ERP and web-based systems and performing data entry supplemented by business school or college level courses in Business English and Business Mathematics; or equivalent combination of education and/or experience.

Experience:
Required: Considerable experience in progressively responsible purchasing and/or financial work.

Certifications/Licenses:
None Required

Knowledge, Skills and Abilities:
Comprehensive knowledge of office terminology, policies and procedures; administrative techniques; and of business communications, spelling, and business mathematics. General knowledge of rules, regulations and ordinances administered by the Department. Ability to communicate effectively both orally and in writing and to exercise tact, diplomacy, and courtesy when dealing with the public and others within the organization. Ability to perform quantitative and narrative reporting. Ability to interpret and implement policies related to the work. Ability to perform administrative duties and direct the activities of other employees. Ability to maintain the confidentiality of information handled in the department. Skill in the use of computer software such as Microsoft Word and Excel. Skill in the use of Laserfiche or similar document management software. Ability to work independently in the absence of specific instruction.

Supervisory Responsibilities:
None

Additional Requirements:
May be required to infrequently visit job sites to determine compliance with contract terms. May be required to work during the evenings, weekends, or during emergencies depending on the needs of assigned service area. Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs. Subject to a complete criminal history background check, credit and DMV record check with acceptable results. Must also be able to perform the job as described in the Physical and Environmental Demands section of this job description.