What are the responsibilities and job description for the Office Administrator position at Roanoke Landscapes?
Are you a highly organized, detail-oriented individual with a knack for managing multiple tasks? Do you thrive in a fast-paced environment where flexibility and adaptability are key? Roanoke Landscapes is seeking an Administrative Coordinator to support both our main office and shop office in a dynamic, hands-on role.
Position Overview: The Administrative Coordinator will play a vital role in ensuring smooth operations across all departments by assisting in accounts receivable, invoicing, project preparation tasks (e.g., coordinating utility marking and ensuring necessary permits are in place), job costing, and maintaining a clear line of communication between the main office (scheduling, billing, etc.) and the shop office (estimating, selling, and marketing). This position will involve splitting time between both offices and directly assisting the key responsibilities within each.
Key Responsibilities:
- Accounts Receivable & Invoicing: Handle invoicing and payment collection accurately and efficiently.
- Permitting & Project Readiness: Assist with permit applications, utility marking coordination, and other pre-project administrative tasks to ensure readiness before project start dates.
- Job Costing: Assist in compiling and maintaining job cost data to support accurate estimates and profitability analysis.
- Scheduling Support: Bridge the communication gap between the main office and shop office to ensure seamless scheduling and project coordination.
- Administrative Support: Provide general administrative assistance as needed, including data entry and file management.
Qualifications:
- Proven experience in an administrative role, preferably in a landscaping, construction, or similar industry.
- Knowledge of QuickBooks is required.
- Familiarity with SingleOps is preferred but not mandatory.
- Strong organizational skills with a high level of attention to detail.
- Ability to manage multiple priorities and work independently.
- Excellent communication skills, both written and verbal.
- Bilingual (English/Spanish) is a plus.
- Comfortable working in an environment with heavy equipment.
- Willingness to learn and take on new challenges.
Key Attributes:
- Detail-Oriented: You have a sharp eye for accuracy and consistency.
- Flexible & Patient: You adapt well to changing priorities and can remain calm under pressure.
- Self-Starter: You take initiative and can work with minimal supervision.
Benefits:
- Competitive hourly wage: $25 to $40 per hour, based on experience.
- Health and dental insurance.
- Employee matching IRA.
- Paid vacation and 6 holidays.
- Opportunities for professional growth and development.
If you’re looking for a role where you can contribute to a well-established, fast-growing company and you’re ready to make a difference, we want to hear from you!
To Apply: Please send your resume and a brief cover letter to info@roanokelandscapes.com with the subject line: Administrative Coordinator Application.
Join our team at Roanoke Landscapes and help us continue to create beautiful, functional outdoor spaces for our clients. Together, let's help everyone Live Life Outside!
Job Types: Full-time, Part-time
Pay: $25.00 - $40.00 per hour
Expected hours: 30 – 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
Salary : $25 - $40