Executive Assistant and Chief of Staff

Are you a highly organized, detail-oriented professional with a passion for driving efficiency and ensuring smooth operations at an executive level? The Roanoke Regional Airport Commission is seeking an Executive Assistant and Chief of Staff to provide essential support to the Executive Director, key leadership staff, and the organization as a whole.

This trusted, high-profile position plays a pivotal role in ensuring the success of day-to-day operations while maintaining the confidentiality and professionalism required in a fast-paced, high-impact environment.

About the Role

As the Executive Assistant and Chief of Staff, you will:

• Support Leadership: Serve as the Executive Director's right hand, managing schedules, meetings, correspondence, and travel arrangements while ensuring confidentiality and smooth operations.
• Oversee Office Operations: Supervise administrative staff, coordinate office supplies and equipment, and maintain an efficient, professional work environment.
• Provide Administrative Expertise: Prepare correspondence, reports, contracts, and presentations with meticulous attention to detail and professionalism.
• Manage Key Relationships: Act as a liaison with tenants, customers, regulatory agencies, and other stakeholders, ensuring timely responses and solutions to inquiries, compliments, and complaints.
• Lead Special Projects: Draft compliance manuals, policies, and reports, and manage high-priority projects related to airport operations and administrative needs.
• Support Governance: Coordinate monthly Commission meetings, prepare agendas, take minutes, and ensure proper record-keeping of official documents and resolutions.

If assigned, you may also serve as the Freedom of Information Act (FOIA) Officer and/or Deputy Secretary to the Commission, ensuring transparency and compliance with public information requests and governance protocols.

What You Bring

We're looking for a motivated and adaptable professional who demonstrates:

• Attention to Detail: A meticulous approach to record-keeping, scheduling, and project coordination.
• Leadership Skills: Proven ability to supervise administrative personnel and oversee office operations.
• Technical Proficiency: Expertise in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with modern office equipment.
• Organizational Excellence: Strong skills in prioritizing, planning, and managing multiple projects simultaneously.
• Discretion and Professionalism: Ability to handle sensitive communications and maintain confidentiality.
• Exceptional Communication: Strong written and verbal communication skills to draft reports, respond to inquiries, and coordinate with a wide range of stakeholders.

Required Qualifications

• Associate's Degree in Business, Secretarial Science, or equivalent work experience.
• Experience as a personal executive assistant, office manager, or similar role.
• Valid Virginia driver's license (or ability to obtain within six months).
• Ability to meet and maintain TSA security requirements.

Preferred Qualifications:

• Bachelor's Degree in Business Administration, Public Administration, or a related field.
• Experience drafting contracts, leases, or real estate documents.
• Familiarity with the Virginia Freedom of Information Act (FOIA).
• Prior experience in airport operations or management.

Why Join Us?

The Roanoke Regional Airport Commission offers a dynamic, fast-paced work environment where you can make a meaningful impact on the operations of a key transportation hub. We offer competitive compensation, excellent benefits, and opportunities for professional growth and development.

The Roanoke Regional Airport Commission is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, including Veterans and individuals with disabilities.