What are the responsibilities and job description for the Law Firm Accounts Receivable/Collections Coordinator position at Robert Hadley Associates?
Our client, a leading national law firm is currently seeking an experienced Accounts Receivable Collections Coordinator to join its Finance team at their River Edge, NJ office. The Accounts Receivable Collections Coordinator will oversee the entire cash receipts application process and assist and support the entire collections process. This position will report to the Accounts Receivable Collections Supervisor and will work closely with attorneys, managers, accounting and billing coordinators, and performance administrators throughout the firm. The firm offers a excellent benefits including 401k, Life insurance, medical, dental, vision benefits, and FSA and HSA. We offer discounted excess life insurance, transit commuter program, and excess liability coverage. Hybrid remote after 90-days with 4 days in the office and 1 day remote. Additionally, a friendly supportive work environment. Law firm experience is strongly preferred.
Accounts Receivable:
- Research funds received to ensure correct payment application and to minimize credit balances. This includes contacting billing attorneys for assistance.
- Enter, validate, and/or apply receipts into Aderant System ensuring that payments are applied timely, completely, and accurately.
- Provide daily cash receipt reports to management and e-file accordingly.
- Maintain complete and organized cash receipt records - hardcopies and e-copied files
- Monitoring unapplied payments and working with the authorized clients, billing attorneys, and finance team to resolve.
- Monitor Bill Blast e-billing system for approved but unpaid invoices and for short payments that are the result of e-billing reductions. Work with the billing attorneys to resubmit balances for appeal where applicable.
- Assist with month-end closing accounts receivable related activities.
Collections:
- Run and review Aged Accounts Reports periodically from ARCS Collection System.
- Communicate directly with partners and authorized clients regarding past due accounts.
- Provide monthly client status updates to management and escalate accounts that have become problematic to management so they can intervene where necessary.
- Interface with Partners and varying levels of management to implement payment solutions.
- Generate monthly reminder statements, ensuring that any partial AR shown is correct.
- Assist the team in reconciling client accounts when discrepancies have been found.
- Provide back-up to other team members when necessary.
- Work with the Billing Department to resolve billing issues/disputes.
- Maintain clear and concise collection status notes in collections software.
- Participate in collection meetings as directed.
- Assist with special projects as needed.
- Bachelor’s degree preferred with two (2) to five (5) years of applicable work experience in a medium to large law or professional service firm.
- Strong understanding of the entire cash receipts and collections processes.
- Computer proficient with strong MS Excel and MS Word skills. Aderant Expert and collection software experience preferred.
- Attention to detail and excellent interpersonal, verbal, organizational and written communication skills.
- Ensure compliance with internal accounting controls, policies and procedures.
- Self-directed with a strong work ethic; capable of working independently with limited supervision, as well as part of a team.
- Ability to work in a high-pressure environment with a high degree of accuracy.
- Flexibility to work overtime when required, especially at year-end.
Please email resume to smartin@roberthadleyassociates.com
Salary : $60,000 - $70,000
