What are the responsibilities and job description for the Accounts Payable Specialist position at Robert Half?
Join our finance and accounting team as an Accounts Payable Specialist, where you’ll play a pivotal role in ensuring the organization’s financial obligations are met accurately and promptly. This position is integral to processing and managing payments for goods and services, while also serving as an internal auditor to maintain accurate invoicing and adherence to accounting procedures.Key ResponsibilitiesEfficiently process incoming invoices via mail, email, or internal delivery systems, securing necessary approvals within set timelines.Perform purchase order (PO) matching for inventory invoices and appropriate coding for non-inventory invoices; accurately enter invoices into the financial system.Maintain accurate and organized Accounts Payable reports, spreadsheets, and files, including electronic and physical records.Prepare various payment methods, such as batch check runs, ACH transfers, wire transfers, and NACHA files, ensuring timely vendor payments.Address vendor inquiries, reconcile vendor statements, and investigate discrepancies related to invoices or purchase orders.Track and process employee expense reimbursements, including cell phone and mileage claims, in a timely manner.Monitor critical vendors to ensure invoices are received and payments are issued without delay, proactively reaching out to vendors if necessary.Track and manage pre-payments, ensuring proper application while avoiding duplicate payments.Handle month-end close processes for the Accounts Payable module.Support compliance by accurately maintaining files and documentation per company policies and accounting standards.Prepare and maintain 1099 forms in compliance with tax regulations.Assist with tax return processes, including payment, organization, and managing document signatures from the tax preparer.Contribute to automation initiatives as part of the Accounts Payable automation team.Undertake additional projects and duties as assigned.QualificationsProven experience in an Accounts Payable, accounting, or finance role.Strong understanding of accounting principles and practices, with attention to detail and accuracy.Proficiency in financial systems and accounting software; experience with AP automation tools is preferred.Familiarity with 1099 preparation, vendor management, and tax processes.Effective communication, problem-solving, and organizational skills.Ability to work both independently and as a collaborative member of the team.
Salary : $24 - $27
