What are the responsibilities and job description for the Accounts Payable Specialist position at Robert Half?
We are seeking a dedicated and detail-oriented Accounts Payable Specialist with expertise in 3-way matching and vendor management to join our team. The ideal candidate will ensure the accurate and timely processing of invoices, maintain strong relationships with vendors, and collaborate cross-functionally to resolve discrepancies. If you have a solid understanding of accounts payable processes and thrive in a fast-paced, high-volume environment, we want to hear from you!Key ResponsibilitiesInvoice Processing and 3-Way Matching:Perform 3-way matching of purchase orders, invoices, and receiving documents to verify accuracy and proper authorization.Monitor discrepancies between purchase records and invoices, investigate root causes, and follow up for resolution.Ensure invoices are coded accurately to the correct general ledger account and cost center.Vendor Management:Establish and maintain positive relationships with vendors, acting as the primary point of contact for inquiries about payments and account statuses.Schedule and process vendor payments in accordance with agreed terms, including ACH, wire transfers, and checks.Address and resolve vendor payment discrepancies and disputes in a timely and professional manner.Accounts Payable Administration:Reconcile accounts payable subledger to the general ledger regularly.Review, verify, and process employee expense reports in compliance with company policies.Ensure compliance with IRS 1099 reporting requirements and assist with year-end reporting and audits.Compliance and Process Improvement:Uphold internal control standards and company policies throughout the accounts payable process.Identify and recommend process improvements to ensure efficiency, accuracy, and compliance.Assist with system updates, automation projects, and ERP enhancements related to accounts payable functions.Reporting and Analytics:Prepare and provide weekly reports on accounts payable aging, accruals, and cash flow forecasts.Collaborate with finance and accounting teams to finalize month-end close activities.
Salary : $26 - $29
