Accounts Payable Specialist

We are currently seeking a highly detail-oriented and motivated Accounts Payable Specialist to join our team. The Accounts Payable Specialist will play a crucial role in numerous accounting tasks. 

Key Responsibilities:

Respond to incoming calls when required, ensuring effective and professional communication.

Process payables bimonthly, ensuring prompt payment and maintaining accurate records of all transactions.

Manage all paid invoices, meticulously filing them for future reference.

Be in charge of reconciling credit card and gas card statements, scanning and securely filing statements in the accounting folder.

Convert vendors from check payments to Automated Clearing House (ACH) payments, reducing processing time and improving efficiency.

Request and maintain records of insurance certificates from vendors as and when necessary.

Manage ACT inventory tracking, ensuring accurate record-keeping and inventory control.

Issue purchase orders in compliance with the company's operational needs and budgetary limitations.

Complete credit applications on behalf of the company, ensuring accurate and efficient processing.

Coordinating repairs and maintenance for leased properties as part of property management responsibilities.

Handle coordination of utilities and ensure timely payment of invoices.

Applicants should possess strong analytical capabilities, excellent communication skills, and a deep understanding of account reconciliation and payable processing. 

1. Experience: Previous experience in an Accounts Payable role or other relevant accounting background. Experience handling a medium to high volume of payable processing is particularly desirable.
2. Familiarity with ACH: Specific experience or the ability to quickly adapt to converting vendors from check payments to ACH.
3. Software Proficiency: Strong knowledge of Microsoft Excel, including basics of formulas and functions, is a must. Proficiency in QuickBooks Desktop will be a big plus.
4. Communication: Excellent verbal and written communication skills; bilingual proficiency in English and Spanish would be highly valuable.
5. Adaptability: Willingness and ability to respond to evolving job duties and responsibilities over time.
6. Time Management: Prioritization and multi-tasking skills; able to meet deadlines in a fast-paced environment.
7. Cooperative Work Skills: Ability to work well within a team and collaborate with colleagues from various departments.
8. Proactiveness: Highly self-motivated with a proactive attitude to identify and address potential issues before they arise.
9. Punctuality: Dependability and consistency in attendance and punctuality.
10. Property Management: Experience or interest in coordinating property-related duties, including repairs, maintenance, utility coordination, and invoice processing.
11. Reporting: Comfortable reporting to an accounting manager and taking direction as needed.

Please note that this role includes a personal office space. This is a new position created out of demand due to company growth, so the ability to adapt and grow with the position over time is critical.