What are the responsibilities and job description for the Administrative Assistant position at Robert Half?
Job Description
Job Description
We are offering a contract to permanent employment opportunity for an Administrative Assistant in Riverview, Florida where you will be expected to handle various administrative tasks, making sure operations run smoothly.
Responsibilities :
- Oversee and support all administrative duties in the office and ensure that the office is operating smoothly
- Manage office supplies inventory and place orders as necessary
- Perform receptionist duties : greet visitors, and answer and direct phone calls
- Receive and sort incoming mail and deliveries, and manage outgoing mail
- Develop office policies and procedures, and ensure they are implemented appropriately
- Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
- Identify opportunities for process and office management improvements, and design and implement new systems
- Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
- Proficiency in Microsoft Office suite, including Word, Excel, PowerPoint, and Outlook.
- Experience with office management software like Google Workspace.
- Strong organizational skills with the ability to multitask.
- Excellent written and verbal communication skills.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Previous experience in a similar role is preferred, but not required.
- High school diploma; additional qualifications as an Administrative assistant or Secretary will be a plus.
- Strong knowledge and experience in Color Printing.
- Ability to handle sensitive and confidential information with discretion.
- Able to work under pressure and meet deadlines.
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
