Administrative Assistant

Salary: $22.96 to $26.59 hourly

Description

We are seeking an Administrative Assistant to join our team in the industry, based in Brownsville, Pennsylvania, 15417, United States. As an Administrative Assistant, you will be responsible for a variety of administrative duties, managing fleet maintenance, handling work orders, and providing a central point of contact for the project office. This role offers a long term contract employment opportunity.

Responsibilities

• Act as a central contact for the project office, directing inquiries to the appropriate personnel
• Execute daily administrative tasks as needed such as equipment transfers, timecards, meter readings, and fuel usage
• Handle the administration of vehicle maintenance and fleet fuel cards
• Coordinate the reconciliation of timecards for shop and logistics personnel
• Oversee the opening, monitoring, and closing of work orders
• Maintain detailed project equipment listings on a weekly basis
• Process registration renewals, insurance cards, and outside repair services invoices
• Maintain logs for company vehicle inspections
• Assist with handling safety and environmental issues in conjunction with the regional Safety department
• Enter work orders and purchase orders for parts and outside services as required
• Answer phones, receive office guests and prepare necessary correspondence, reports, manuals, and forms.
  
  
  

Requirements

• Minimum of 3 years experience as an Administrative Assistant or in a similar role
• Proficiency in Microsoft Office suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word
• Experience in handling both inbound and outbound calls
• Excellent customer service skills and experience in dealing with various types of client interactions
• Demonstrated ability to manage email correspondence effectively and professionally
• Proven experience in data entry with high level of accuracy
• Ability to schedule appointments and manage calendars efficiently
• Proficiency in answering inbound calls promptly and professionally
• Strong written and verbal communication skills
• Ability to multitask and prioritize tasks in a fast-paced environment
• Detail-oriented and highly organized
• Strong problem-solving skills and the ability to make decisions under pressure.
  
  
  

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit

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