What are the responsibilities and job description for the Bilingual (Spanish) Office Administrator position at Robert Half?
Job Description
Job Description
We are in search of a Bilingual (Spanish) Office Administrator for a contract to permanent hire job opportunity located in Mesquite, Texas . In this role, you will be tasked with a variety of administrative duties, including maintaining accurate records, managing scheduling, and providing support to different departments within the plant.
Responsibilities :
- MUST be bilingual in Spanish
- Offer administrative assistance to the Plant Manager and other departments including HR, Customer Service, Operations, and Safety.
- Handle the task of creating and maintaining an Overtime Calendar for the Production Staff.
- Manage the logistics and scheduling of the conference room.
- Regularly order and restock office supplies, ensuring the supply room is always well-stocked and organized.
- Take up the role of answering and directing phone calls to the appropriate department or individual.
- Oversee the shipping of packages necessary for the plant.
- Assist with the organization and management of plant events and activities.
- Welcome visitors and manage the plant's front door.
- Take detailed minutes and notes during meetings and distribute them as needed.
- Help with the Open Enrollment process for employee benefits.
- Maintain a clean and organized office environment.
- Handle planning and coordination of birthday celebrations and other committee activities.
- Responsible for handling incoming and outgoing mail.
- Reconcile work orders with job transactions to validate inventory.
- Order food and catering for plant events and meetings.
- Proven administrative assistance skills are a must
- Exceptional customer service capabilities, with a focus on addressing inquiries and resolving issues efficiently
- Proficiency in data entry tasks, ensuring accuracy and attention to detail
- Strong knowledge of Microsoft Excel, Microsoft Outlook, and Microsoft Word
- Demonstrated experience in organizing files, both physical and digital
- Ability to handle scanning tasks as required, maintaining high standards of accuracy
- Skilled in scheduling appointments, coordinating calendars, and managing time effectively
- Familiarity with shipping functions, including packaging, labeling, and dispatching goods
- Proven experience in providing back office support, contributing to overall operational efficiency
- Comfortable handling inbound telephone calls, demonstrating detail oriented communication skills
- Experience with answering multi-line phone systems, ensuring all calls are routed correctly
- Familiarity with telephone answering systems, ensuring smooth communication within the organization.
