Bilingual (Spanish) Office Administrator

Job Description

Job Description

We are in search of a Bilingual (Spanish) Office Administrator for a contract to permanent hire job opportunity located in Mesquite, Texas . In this role, you will be tasked with a variety of administrative duties, including maintaining accurate records, managing scheduling, and providing support to different departments within the plant.

Responsibilities :

• MUST be bilingual in Spanish
• Offer administrative assistance to the Plant Manager and other departments including HR, Customer Service, Operations, and Safety.
• Handle the task of creating and maintaining an Overtime Calendar for the Production Staff.
• Manage the logistics and scheduling of the conference room.
• Regularly order and restock office supplies, ensuring the supply room is always well-stocked and organized.
• Take up the role of answering and directing phone calls to the appropriate department or individual.
• Oversee the shipping of packages necessary for the plant.
• Assist with the organization and management of plant events and activities.
• Welcome visitors and manage the plant's front door.
• Take detailed minutes and notes during meetings and distribute them as needed.
• Help with the Open Enrollment process for employee benefits.
• Maintain a clean and organized office environment.
• Handle planning and coordination of birthday celebrations and other committee activities.
• Responsible for handling incoming and outgoing mail.
• Reconcile work orders with job transactions to validate inventory.
• Order food and catering for plant events and meetings.
• Proven administrative assistance skills are a must
• Exceptional customer service capabilities, with a focus on addressing inquiries and resolving issues efficiently
• Proficiency in data entry tasks, ensuring accuracy and attention to detail
• Strong knowledge of Microsoft Excel, Microsoft Outlook, and Microsoft Word
• Demonstrated experience in organizing files, both physical and digital
• Ability to handle scanning tasks as required, maintaining high standards of accuracy
• Skilled in scheduling appointments, coordinating calendars, and managing time effectively
• Familiarity with shipping functions, including packaging, labeling, and dispatching goods
• Proven experience in providing back office support, contributing to overall operational efficiency
• Comfortable handling inbound telephone calls, demonstrating detail oriented communication skills
• Experience with answering multi-line phone systems, ensuring all calls are routed correctly
• Familiarity with telephone answering systems, ensuring smooth communication within the organization.