What are the responsibilities and job description for the Executive Assistant position at Robert Half?
We are offering a long-term contract employment opportunity for an Executive Assistant to join our team based in New Brunswick, New Jersey. This hybrid role will require you to work both on-site and remotely, splitting your time between two offices as per necessity. You will be providing advanced and diversified support to an Executive Office, handling confidential information with discretion and demonstrating strong organizational skills. Responsibilities:• Oversee the operations of an Executive Office, developing and maintaining administrative policies and procedures to foster a stable, efficient working environment.• Manage communication effectively, ensuring matters requiring senior management attention are conveyed in a timely manner.• Coordinate high-level meetings and events, including agenda preparation, logistics, and follow-up activities.• Prepare confidential correspondence, reports, spreadsheets, and presentations.• Handle incoming calls, emails, and mail promptly and professionally.• Welcome office guests warmly and manage visitor parking and conference room reservations.• Coordinate office supply and computer equipment procurement.• Maintain the Executive's credentials and Continuing Medical Education (CME) records.• Conduct research and prepare background reports to support decision-making.• Assist with budget preparation by documenting expenditures and forecasting needs.• Manage special projects independently, including marketing initiatives and recruitment support.• Liaise with University departments such as Purchasing, HR, IT, Payroll, and Facilities, attending related meetings.• Oversee recordkeeping and filing systems within the office.• Manage the Executive's calendar, including scheduling, travel arrangements, and expense reimbursements.• Ensure adherence to compliance standards as per policies and federal/state regulations.
Salary : $31 - $36
