What are the responsibilities and job description for the Facilities Coordinator position at Robert Half?
Job Description
Job Description
We are in search of a Facilities Coordinator to join us in Austin, Texas. As a Facilities Coordinator, your main role will be to efficiently manage a small team of multi-skilled operatives and maintain effective working relationships with key stakeholders, landlords, managing agents, and facilities vendors. This role offers a short term contract employment opportunity.
Responsibilities :
- Efficiently coordinate a small team of multi-skilled operatives.
- Develop and maintain effective working relationships with key client stakeholders, landlords, managing agents, and all facilities vendors.
- Support the management of all contractors on site to ensure they perform to the required standards.
- Assist in the procurement of vendors and services as needed.
- Support in financial processes to ensure all financial management requirements are completed accurately and promptly.
- Manage purchase orders in the internal financial management platform.
- Assist with the monthly accrival reports and monitor finance trackers.
- Conduct site inspections, regular audits, and implement safety procedures.
- Assist in the implementation of the property risk management program and industry best practice operations.
- Maintain premises in neat and good working condition at all times.
- Support the implementation and monitoring of disaster recovery and business continuity plans.
- Follow established escalation procedures and incident reporting procedures.
- Provide support for regular management reports and projects as required.
- Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.
- Proficiency in using Microsoft Excel, Microsoft Word, and Microsoft Outlook
- Demonstrated ability in operations management, including the implementation of procedures and monitoring tools
- Experience in reporting, specifically KPI reporting
- Knowledge of finance and accrual accounting, with a capability to perform ad hoc financial analyses
- Familiarity with auditing processes and risk management
- Understanding of procurement processes, including the creation and tracking of purchase orders
- Proven experience working with vendors, partners, and other stakeholders
- Expertise in facilities and property management
- Ability to manage and meet set targets
- Strong computer skills
- Competence in managing agreements and contracts
- Knowledge of conductivity within a facilities context.
