Firm Administrator (Director Finance & Administration)

Salary: DOE

Description

Exciting Opportunity: Firm Administrator (Director of Finance, Admin & Operations) – Boston Law Firm

Are you a strategic leader with a passion for finance, operations, and administration in a dynamic legal environment? Our client, a highly respected law firm in Boston, is seeking a Firm Administrator to oversee and optimize their business operations. If you thrive in a collaborative, collegial environment and have a track record of success in law firm management, this could be the perfect opportunity for you!

Why Join Our Client?

• Thriving & Growing: The firm has experienced consistent growth, especially in recent years.
• Strong & Stable Culture: A loyal and dedicated team, known for its collegial and supportive atmosphere.
• State-of-the-Art Office Space: Enjoy working in a brand-new, modern office.
• Exciting Technology Revamp: Be a key player in upgrading and enhancing firm-wide technology.
  
  
  

Position Highlights

• Title: Firm Administrator (Think Director of Finance, Admin & Operations)
• Location: Boston, MA
• Industry: Law Firm
• Compensation: Up to $250K small holiday bonus (flexibility for exceptional candidates)
• Reports To: Managing Partner & Management Committee
• Direct Reports: 11 (including Controller, Billing Coordinators, Reception/Admin, Legal Secretaries, Paralegals)
• Work Schedule: In-office 4-5 days/week initially, then potential for 1 remote day/week after onboarding (3-4 months)
  
  
  

Key Responsibilities

Finance & Accounting:

• Supervise Controller and oversee all financial functions, including reporting and profitability analysis.
• Manage cash flow, billing, collections, and payroll operations.
• Oversee 401(k) and profit-sharing plans, ensuring compliance.
• Assist with financial planning, client billing, and proposal preparation.
  
  
  

General Office, HR, Technology & Administration

• Oversee hiring, onboarding, and benefits administration (health insurance, 401(k), etc.).
• Manage staff recruitment and assist with attorney hiring.
• Supervise administrative support teams, ensuring optimal performance and coverage.
• Maintain and enhance IT systems, collaborating with external vendors for solutions.
• Oversee firm insurance policies, risk management, and compliance.
• Organize firm events, meetings, and maintain vendor relationships.
  
  
  

Requirements

Who We're Looking For:

• Education & Experience: MS degree in a related field with at least 10 years in law firm administration, including staff management.
• Firm Size: Experience managing a firm of around 50 employees.
• Financial Expertise: Strong financial acumen, including reporting and performance analysis.
• Technology Skills: Proficiency in law practice management software, billing systems, and IT infrastructure.
• Leadership & Organization: Excellent interpersonal, leadership, and multitasking abilities.
• Certifications: CLM (Certified Legal Manager) or similar a plus.
• Industry Knowledge: Familiarity with EPLI insurance billing is a plus (but not required).
  
  
  

Ready to Take the Next Step?

If you're a proactive, strategic thinker with a passion for law firm operations, we want to hear from you! This is a unique opportunity to be a key leader in a well-respected firm with a strong, supportive culture.

This position is onsite 4-5 days per week!

Apply today and be part of something exceptional!

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit

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