What are the responsibilities and job description for the Payroll Administrator position at Robert Half?
Description
We are inviting applications for the role of Payroll Administrator in the construction sector at our New Castle, Pennsylvania location. The incumbent will be primarily tasked with managing payroll procedures for over 300 employees, ensuring adherence to union agreements, prevailing wage laws, certified payroll requirements, and internal policies. You will also be expected to maintain efficient communication with union representatives and employees.
Responsibilities
We are inviting applications for the role of Payroll Administrator in the construction sector at our New Castle, Pennsylvania location. The incumbent will be primarily tasked with managing payroll procedures for over 300 employees, ensuring adherence to union agreements, prevailing wage laws, certified payroll requirements, and internal policies. You will also be expected to maintain efficient communication with union representatives and employees.
Responsibilities
- Efficiently and accurately handle the processing of payroll for over 300 employees on a weekly or biweekly basis.
- Oversee union-specific payroll procedures, including calculation and reporting of fringe benefits, pension contributions, union dues, and other contractual obligations as per collective bargaining agreements.
- Ensure compliance with federal, state, and local payroll taxes, certified payroll requirements, and prevailing wage laws, including preparation of reports such as Federal WH-347 forms.
- Stay abreast of union labor agreements and verify that hours, rates, and other payroll calculations are in line with them.
- Utilize Viewpoint software tools to track and report employee hours, overtime, and job classifications to maintain precise job costing and other allocations.
- Carry out processing of wage garnishments, deductions, and other related payroll items.
- Keep documentation and auditing records for all payroll activities, ensuring proper verification and compliance for internal and external audits.
- Collaborate with project managers, HR, and accounting teams to ensure alignment of payroll data with the organization’s financial practices and policies.
- Respond promptly and professionally to payroll inquiries from employees, union representatives, and management.
- Contribute to onboarding new employees by setting up payroll, tax withholdings, and benefits information.
- Generate and distribute payroll reports for management, including labor cost analysis, fringe benefit tracking, and other ad-hoc data requests.
- Continuously review and improve payroll processes by leveraging Viewpoint software capabilities to streamline workflows and enhance efficiency.
- Proficiency in using Viewpoint Vista software, as it will be a primary tool for managing payroll.
- Extensive experience with Union Payroll, understanding the unique requirements and standards for payment within a unionized workforce.
- Familiarity with the construction industry, including its specific payroll requirements and regulations.
- Expertise in Microsoft Excel, as it will be used regularly for data management and report generation.
