Procurement Contracts Administrator

Salary: $30.00 to $40.00 hourly

Description

We’re partnering with a local government agency to identify a detail-oriented Procurement & Contracts Administrator to support urgent procurement and contracting needs on a 2-month contract basis. This role involves drafting and managing solicitations, overseeing the contract lifecycle, maintaining compliance, and providing program-level support. The ideal candidate brings hands-on experience in public procurement, can contribute with minimal training, and is comfortable serving as a resource to internal stakeholders and program managers.

Key Responsibilities

• Prepare and manage RFPs, RFQs, contracts, and amendments in accordance with public agency procedures.
• Administer the full contract lifecycle from stakeholder consultation and drafting to execution, compliance tracking, and reporting.
• Process purchase orders and maintain procurement records using Oracle JD Edwards.
• Review procurement requests for completeness and compliance; guide internal clients on documentation requirements and procurement processes.
• Support program development by assisting in the creation and implementation of policies, procedures, and procurement guidelines.
• Conduct research and analysis to inform procurement decisions and policy improvements.
• Assist with audits, inspections, and quality assurance activities related to procurement and program compliance.
• Monitor contract expenditures, maintain financial documentation, and prepare cost and status reports for management.
• Coordinate with internal departments (Legal, Finance, Program) to ensure timely execution and compliance.
• Prepare written materials and present findings or recommendations to management or governing bodies.
• Provide outreach and communication to external vendors, public stakeholders, and agency partners as needed.
  
  
  

Requirements

Qualifications:

• Bachelor’s degree and 2–4 years of relevant experience in procurement, contract administration, or public sector program operations.
• Preferred: Certification in Public Procurement (e.g., NIGP-CPP, CPPO, CPPB) or completion of related coursework.
• Proven ability to independently manage procurement functions with minimal onboarding or supervision.
• Strong experience with RFPs, RFQs, contract changes, and purchase orders in a government or public agency setting.
• Proficiency in Oracle JD Edwards or a similar ERP/procurement system.
• Clear understanding of public procurement procedures, contract lifecycle management, and legal/procurement terminology, including the distinction between RFQs and RFPs.
• Strong communication skills with the ability to provide updates, guide internal stakeholders, and present complex information clearly.
• Ability to conduct research, develop policy recommendations, and support program improvements.
• This is a hybrid role requiring on-site presence on Mondays and Tuesdays to collaborate with the Program Manager. Remote work is permitted on the remaining weekdays.
  
  
  

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