What are the responsibilities and job description for the Production Assistant position at Robert Half?
Job Description: The Production Office Assistant supports the production team by handling administrative tasks, managing active projects, and assisting with show logistics. This role demands excellent organizational skills, attention to detail, and the ability to juggle multiple tasks in a fast-paced environment.Key Responsibilities:Administrative & Office Support:Word editing, data entry, and email correspondenceFiling and organizing documentsManaging mail, shipping, and FedExOrdering office supplies and coordinating F& B for meetingsCoordinating personal vehicle use for supply pickups/deliveriesDistributing mail and answering phonesCreating FedEx labels and arranging pickupsActive Projects & Production Support:Attending production meetings, taking notes, and sharing with the teamManaging job sheets, folders, and job numbersAssisting in developing Statement of Work and Production SchedulesAdmin support for the production team, including Show Book updatesBooking travel, maintaining grids, and contact sheetsManaging shipping of equipment for shows with producersProofreading proposals and version control of schedules/documentsConducting internet research for projectsManaging files on the CKC network and client sitesDesigning graphics for webcasts and presentationsAssisting with props, staging vendors, and managing booking agreementsSecuring Certificates of Insurance for venuesManaging guest speaker contractsPost-Show Support:Posting final files to the network and organizing mediaRestocking supplies and managing client site file postingsMarketing & Website:Managing website vendor relationships and updatesHandling website assets, including images and brandingAssisting with social media management and LinkedIn articlesCreating and managing digital/print marketing materialsResearching potential clients and industry involvement opportunitiesAccounting & HR:Monitoring accounts payable emails and routing invoicesManaging vendor documents (COIs, W9s, background checks)Assisting with Workers Comp audits and 1099sCoding American Express/Visa bills and filing receiptsIT Support:Assisting with IT vendor relationships and office equipmentManaging Microsoft 365 accounts, licenses, and setupEnsuring cybersecurity and virus protectionManaging software subscriptions (8x8, Adobe) and office account infoThe Production Office Assistant works closely with the production team, ensuring smooth operations throughout all stages of production. Strong communication, multitasking, and problem-solving skills are key to success in this role.
Salary : $29 - $55
