Temporary Office Administrative Assistant

About the Robert Rauschenberg Foundation:

The Robert Rauschenberg Foundation ("Foundation") expands the legacy of artist Robert Rauschenberg (1925–2008) who believed strongly in the power of art as a catalyst for social change. The Foundation delivers on its mission through ongoing research and support for exhibitions, while sustaining the well-being of innovative artists and the work of socially engaged institutions that embody the same risk-taking, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors.

The Foundation primarily supports small to midsize arts and socially engaged organizations that are contrarian and experimental, even courageous, in driving towards equity. In addition, the Foundation amplifies the creative life of artists and scholars across the disciplines through residencies, commissions, and accessible public platforms. Finally, the Foundation supports research, exhibitions, publications, academic partnerships, and special projects across the globe that promote the legacy of Rauschenberg's joyful, responsive, and irreverent approach to making work while living an empathetic and meaningful life.

Position Summary:

The Robert Rauschenberg Foundation (RRF) is seeking a Temporary Office Administrative Assistant to provide essential support across various administrative and office functions. This role involves assisting with reception duties, office coordination, event planning, IT vendor coordination, and general administrative tasks. The position will ensure the smooth operation of daily activities, support team coordination, and act as a key point of contact for internal and external stakeholders. Additionally, the Administrative Assistant will serve as backup support to the Executive Assistant in managing the needs of the Executive Director, COO, and Interim COO offices. This role will help with scheduling, correspondence, document preparation, and other administrative tasks, while contributing to the overall efficiency of the Foundation's operations and providing critical support for day-to-day activities

Key Duties and Responsibilities:

• Greet visitors, answer phone calls, manage guest check-ins, and handle incoming and outgoing packages.
• Maintain an organized and welcoming reception area.
• Assist with scheduling meetings and coordinating appointments for various team members.
• Help with maintaining office supplies, restocking essentials, and ensuring inventory is up to date.
• Support coordination with IT vendors for scheduled support, troubleshooting requests, and handling equipment logistics.
• Assist with internal event lead in planning and coordinating internal and external events, including managing logistics, communicating with vendors, and supporting event setup and breakdown.
• Provide administrative assistance with the management of the Foundation's calendar, helping with scheduling and resolving conflicts.
• Serve as backup support for the Executive Assistant by helping manage calendars and organizing meeting logistics.
• Assist with general office administration, including handling mail, maintaining office cleanliness, and performing basic office support tasks.
• Help with vendor coordination for office maintenance or repair needs, ensuring the office is properly maintained.
• Provide support for various departments specifically, Facilities, Operations, HR and Finance with administrative tasks, scheduling, and document organization.
• Assist with preparing and organizing materials for meetings, events, and other office functions.
• Support staff communication by assisting with email distribution and internal announcements.
• Assist with filing, document management, and maintaining an organized office environment.
• Additional support duties may be assigned based on the needs of the foundation.

Key Skills & Experience:

• 1 years of administrative or office coordination or relevant work experience, with a focus on support and coordination
• Strong organizational skills and the ability to manage multiple tasks efficiently.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong communication skills, both written and verbal.
• Detail-oriented, proactive, and able to take direction and work independently.
• Ability to roll up sleeves and proactively manage competing priorities.
• Ability to carry 50 pounds

ADA Specifications:

• Requires the ability to use a computer and office equipment traditionally found in office settings.
• The ability to traverse stairs.
• The employee must be able to lift up to 40 pounds at times.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Compensation & Benefits:
This is a temporary, non-exempt position. Base pay range is $20.00 - $22.00 per hour.

As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Rauschenberg Foundation strives to attract a diverse mix of talented people. Opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law. Individuals from historically underrepresented backgrounds in art organizations are strongly encouraged to apply.