What are the responsibilities and job description for the Accounts Payable Specialist position at Roberts Markel Weinberg Butler Hailey PC?

Job Description

Description :

Join our dynamic and growing firm as an Accounts Payable Specialist, where your skills will directly contribute to our continued success! The Accounts Payable Specialist role is focused on : 1) receiving and processing vendor invoices for payment; 2) coding American Express expenses; and 3) collecting and billing client chargeable expenses. The position is on-office and based in our Galleria office and reports to the CFO. Compensation is based on experience. The position is bonus eligible. Firm benefits include medical, dental, vision, accident, cancer, critical illness, long term care, LTD, STD, 401(k), paid parking and lunch.

Responsibilities

Collect appropriate vendor documentation (e.g., W-9 forms) and set up / edit vendors in the accounting software
Receive and process vendor invoices for payment via check or ACH weekly
Analyze and post billable expenses to client invoices
Receive check requests from attorneys and process payments weekly
Research and answer invoicing questions from vendors as well as attorneys in-house
Reconcile vendor statements monthly
Cut approximately 150 check payments for POA (Property Owner Association) practice class weekly
Code and obtain receipts for American Express expenses incurred by attorneys and management
Generate 1099 forms for applicable vendors annually
Refund trust funds to clients

Skills

Interpersonal skills should include :

High level of time-management skills; ability to adapt to changing priorities and remain calm in high pressure situations.

Attentive to details with good follow-through and follow-up; possess the ability to anticipate what needs to be done.

Superior verbal and written communication skills; excellent proofreading skills.

Effective at interacting and communicating with others, both externally and internally all organizational levels and locations.

Technical skills should include :

Strong knowledge of MS Office applications, including Word, Excel, PowerPoint, Adobe and Outlook; Ability to learn and effectively utilize various computer applications, such as PowerBI.

Ability to review, format and manipulate large sets of text and numerical data (e.g., insert, delete, and manipulate cells, rows, and columns; create and save worksheets, etc.).

Requirements :

Training and Experience :

High School Diploma or equivalent required. College degree in Accounting or Finance preferred.

A minimum of two to three years of experience in a similar position.

Company Description

Roberts Markel Weinberg Butler Hailey PC has provided the experience and service our clients require for their transactional and litigation needs for more than 40 plus years. Our practice areas include community associations, labor and employment for business owners and employers, professional liability, directors and officers litigation, fiduciary litigation, commercial litigation, elder law, appeals, construction law, corporate matters and real estate transactions.

Company Description

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Accounts Payable Specialist

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