What are the responsibilities and job description for the Assistant to the Foundation position at Robeson Community College (NC)?
JOB
This position will provide administrative support for the Robeson Community College Foundation with a focus on exceptional customer service. This position will perform a variety of complex and confidential administrative duties in a very fast-paced environment and will interact with donors, students, faculty, staff, vendors, public and private officials, and the general public. This position will require an individual with extreme attention to detail; the ability to work within databases, a working knowledge of basic accounting principles and ability to reconcile financial records.
EXAMPLE OF DUTIES
The incumbent will have the following duties & responsibilities: Compose and prepare complex correspondence, responses and other documents; prioritize, delegate and organize electronic correspondenceOversee the organization and distribution of departmental mail, packages and other correspondenceInput and retrieve donor data from staff interactions and input updates to donor databasePrepare reports and graphic materials as assigned, may analyze data and formulate responsesEnsure that regulatory or accrediting agencies receive appropriate forms and reportsScreen calls and respond to sensitive complaints and requests for informationPrepare meeting minutes and other correspondence and documentation as neededMaintain day-to-day department operations including calendars of department activities, meetings, events, and the taking of, organization, and distribution of departmental meeting minutes Serve as a passport facility acceptance agentServe as secretary to the Foundation Board of Directors Foundation Committees, and other ad hoc committees. Prepare agendas, take, maintain and distribute minutes, board notebooks, maintain contact information, and assist with Board correspondenceOrganize and arrange hospitality for guests, donors, as well as planning for foundation functions.Perform support work as assigned including special projects, special reports, responses to inquiries, etc.Recruit, train, and supervise Foundation work study students and internsParticipate in Foundation sponsored activities/events which may require occasional weekend/evening hoursServe on committees and provide administrative support when necessaryProvide assistance to studentsAssist other staff and facultyEngage in professional developmentAssume other administrative duties as assignedAvailability to work evenings and weekends to support events as needed. Serve on college committees.Adhere to legal requirements and regulations maintaining confidentiality and utilizing discretionAssist with divisional travel approvals, arrangements, and reimbursement processes. Assist with student scholarship processes as necessary.Support divisional committees as assigned including organizing, recording and distributing minutes as necessary.Support divisional budgeting and planning processes; compile information and data; prepare requisitions; coordinate purchasing activities as assigned.Perform related duties and responsibilities as required.Availability to work evenings and weekends to support events as needed.
This position will provide administrative support for the Robeson Community College Foundation with a focus on exceptional customer service. This position will perform a variety of complex and confidential administrative duties in a very fast-paced environment and will interact with donors, students, faculty, staff, vendors, public and private officials, and the general public. This position will require an individual with extreme attention to detail; the ability to work within databases, a working knowledge of basic accounting principles and ability to reconcile financial records.
EXAMPLE OF DUTIES
The incumbent will have the following duties & responsibilities: Compose and prepare complex correspondence, responses and other documents; prioritize, delegate and organize electronic correspondenceOversee the organization and distribution of departmental mail, packages and other correspondenceInput and retrieve donor data from staff interactions and input updates to donor databasePrepare reports and graphic materials as assigned, may analyze data and formulate responsesEnsure that regulatory or accrediting agencies receive appropriate forms and reportsScreen calls and respond to sensitive complaints and requests for informationPrepare meeting minutes and other correspondence and documentation as neededMaintain day-to-day department operations including calendars of department activities, meetings, events, and the taking of, organization, and distribution of departmental meeting minutes Serve as a passport facility acceptance agentServe as secretary to the Foundation Board of Directors Foundation Committees, and other ad hoc committees. Prepare agendas, take, maintain and distribute minutes, board notebooks, maintain contact information, and assist with Board correspondenceOrganize and arrange hospitality for guests, donors, as well as planning for foundation functions.Perform support work as assigned including special projects, special reports, responses to inquiries, etc.Recruit, train, and supervise Foundation work study students and internsParticipate in Foundation sponsored activities/events which may require occasional weekend/evening hoursServe on committees and provide administrative support when necessaryProvide assistance to studentsAssist other staff and facultyEngage in professional developmentAssume other administrative duties as assignedAvailability to work evenings and weekends to support events as needed. Serve on college committees.Adhere to legal requirements and regulations maintaining confidentiality and utilizing discretionAssist with divisional travel approvals, arrangements, and reimbursement processes. Assist with student scholarship processes as necessary.Support divisional committees as assigned including organizing, recording and distributing minutes as necessary.Support divisional budgeting and planning processes; compile information and data; prepare requisitions; coordinate purchasing activities as assigned.Perform related duties and responsibilities as required.Availability to work evenings and weekends to support events as needed.
