POSITION TITLE: Student Nutrition Administrative Assistant

Reports To: Director of Student Nutrition

Department: Student Nutrition

Workdays: 187 Days (Annualized pay);

Wage/Hour Status: Exempt/Part Time Position

Immediate Opening

Primary Purpose:

The Student Nutrition Administrative Assistant provides comprehensive administrative support to ensure the smooth daily operations of the Child Nutrition Department. This position manages a variety of clerical and communication tasks, assists with compliance tracking, supports campus food service teams, and helps maintain efficient systems. The role requires strong organizational skills, attention to detail, and the ability to collaborate with staff at all levels.

Key Responsibilities:

Administrative & Office Support

• Serve as the primary point of contact for departmental communications—answering phones, managing emails, and responding to internal and external inquiries.
• Maintain organized filing systems for records such as invoices, delivery logs, HACCP documentation, training records, and production reports.
• Prepare and process purchase orders, vendor invoices, in accordance with Prima and Birchstreet systems.
• Support scheduling, calendar management, and coordination of meetings, training sessions, and campus visits for the district.

Compliance & Documentation

• Assist in monitoring documentation to ensure compliance with USDA/TDA regulations and district procedures.
• Help gather, track, and submit data for audits, reviews, trainings, and reporting deadlines.
• Maintain and update menus, forms, and signage used across campus kitchens.

Team & Site Support

• Provide logistical and clerical support for campus managers and staff.
• Help coordinate staff training, logistics, celebrations, and wellness or team engagement events.
• Visit school sites occasionally to assist with inventory checks, delivery discrepancies, or department initiatives.

Technology & Systems Support

• Utilize district software (e.g., Nutri Kids, Google, Time Clock Plus, etc.) to support data entry, tracking, and reporting.
• Assist with basic troubleshooting and staff questions related to point-of-sale systems.

Qualifications:

Education/Certification:

• High school diploma or GED required; Associates degree or related coursework in office administration or business preferred.
• Serve Safe food managers certification.

Experience:

• 2 years in administrative or office support roles; experience in student nutrition, food service, or public education setting is a plus.

Skills & Abilities:

• Strong verbal and written communication skills.
• Proficiency with Microsoft Office, Word, Excel, and Google Workspace.
• Elevated level of organization, time management, and attention to detail.
• Ability to work both independently and as part of a team.
• Professional, positive demeanor and ability to manage sensitive information with discretion.

Working Conditions:

• Primarily office-based with occasional visits to school cafeterias.
• Some bending, lifting (up to 25 lbs), and walking across campuses may be required.
• Occasionally assist Child Nutrition staff with on-site job duties such as line setup, serving, or other hands-on tasks as needed during staff shortages or special events.