What are the responsibilities and job description for the Building Operations Administrative Assistant position at Roch Capital?
Applied Card Systems, an affiliate of Roch Capital is hiring an Administrative Assistant of Building Operations.
This position reports in office Monday to Friday 7am - 4pm.
Summary:
The Building Operations Assistant is responsible for providing administrative support to the Facilities Management team including the performance of scheduling maintenance requests, coordinating contractor services, maintaining inventory of supplies, handling vendor & tenant communications, and maintaining accurate documentation.
Essential Functions:
- Answer phone calls and emails with the utmost professionalism, urgency, screening, and prioritization.
- Coordinate with vendors and contractors for repairs and preventative maintenance.
- Track contractor performance, document any deviations and communicate them to Department Head and to contractor.
- Manage Facilities contracts and maintenance schedules.
- Maintain electronic and physical files in accordance with the Company’s document management protocols and ensure accurate and up-to-date information is readily accessible.
- Use the company approved software program to submit requests for repair or service on building related issues and monitor tenant and vendor insurance records.
- Create purchase requisitions, track order status, and follow up on outstanding issues.
- Coordinate with other departments on building-related issues.
- Prepare and maintain departmental reports as directed by Department Head.
- Track Associates’ shifts and attendance records in conjunction with Department’s supervisors and managers.
- Schedule departmental meetings.
- Reconcile Travel and Expense forms and Corporate Card Statements as assigned.
Education & Work Experience:
- High School Diploma required.
- A.A. Degree or equivalent from an accredited college preferred.
- Six (6) months to one (1) year of related experience is preferred.
We are an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, sex, national origin, age, sexual orientation, color, ancestry, familial status, marital status, veteran status, genetic information and physical and mental disabilities and any other characteristic protected by law.
