Billing Specialist-PART-TIME

Rochester Optical was established in Rochester, New York in 1932. At the time, the owner saw a growing need for protective tactical eyewear for the Armed Forces, aircraft pilots, and police officers. Later, Rochester Optical became one of the country's few military prescription glasses frame manufacturers and supplied the Army and the Air Force with combat-ready ballistic eyewear for soldiers. After WWII, the tactical eyewear company expanded its services to include creating and selling prescription eyeglasses for the public. Rochester Optical quickly became one of the best glass frames and prescription eyeglass manufacturers in the area, producing many popular glass frame styles of the time with polarized tints.

Since then, Rochester Optical has added a large, full-functioning optical lab, a wholesale business line, and a stock lens facility and created wearable device solutions using augmented reality technology.

Rochester Optical is an optical leader and innovator in the eyewear space. Our headquarters are in Rochester, NY, and we continue to expand our national and international reach.

Rochester Optical is recruiting a part-time billing specialist to work every Friday for 8 hours, with additional part-time hours during the week.

The Billing Specialist will work closely with the General Manager to process accurate and timely billing. This position will be expected to communicate directly with internal stakeholders and vendors to resolve issues or questions with the highest quality and courtesy possible. The Billing Specialist’s primary goal is to help guarantee the company’s revenue.

Essential Functions:

• Review jobs for invoicing to ensure all required information is applied
• Validate the accuracy of invoice data entered: invoice date, vendor remit, expense/charges, invoice amount, and accounting distributions, note invoice for variances and validation completed
• Issue and match purchase orders to invoices and code them for payments
• Load invoices both manually and through an electronic loading process following established format and customer-specific business rules
• Establish and maintain effective and cooperative working relationships with customers, warehouses, and sales to ensure customer payments are processed timely and accurately and any discrepancies are resolved, escalating any unresolved issues  to the appropriate department supervisor as needed
• Persistent follow-up and escalation of issues.
• Must be very detail-oriented with data entry and review of documents.
• Ability to prioritize and reprioritize as needed throughout the day.
• Perform other duties as necessary.

Skills:

• Excellent verbal and written communication and interpersonal skills
• Ability to interact effectively with all levels of staff and management
• Strong analytical skills and attention to detail with a high degree of accuracy
• Proficient with all Microsoft Office applications, especially Intermediate Excel, with the ability to learn new and existing company-specific software applications
• MAS or Sage Accounting System knowledge is a plus.
• Excellent organizational skills with the ability to manage multiple priorities and meet established deadlines
• Ability to take initiative in identifying problems, collecting data, and establishing facts to produce practical decisions and solutions
• Strong customer service skills
• Effective communication skills; oral and written
• Extremely detail-oriented

Education and Experience:

• High School diploma or equivalent (Associates Degree preferred) and a minimum of 2 years of payment processing experience (Accounts Receivable or billing experience preferred), or the equivalent combination of education and experience.

DISCLAIMER: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements, or working conditions associated with the job. While this is intended to reflect the current job accurately, management reserves the right to revise the job or require other or different tasks to be performed as assigned.

Compensation:

Compensation is commensurate with experience. 

Rochester Optical is committed to equal opportunity for all, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. Rochester Optical will make reasonable accommodation for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business.

EOE/M/F/Veteran/Disabled

Following receipt of a conditional offer of employment, selected candidates will be required to complete additional job-related screening processes, including drug testing, as permitted or required by applicable law.