What are the responsibilities and job description for the Executive Assistant position at Rochester Regional Chamber of Commerce?
Company Description
The Mission of the Rochester Regional Chamber of Commerce is to provide leadership and resources in order to advance business development in partnership with civic, cultural, and educational interests for the benefit if its members and the community.
Job Description
The Executive Assistant is responsible for coordinating administrative functions and ensuring the flow of office information by updating and monitoring delegated tasks. The Executive Assistant relieves management of administrative detail by managing multiple tasks and projects, overseeing Chamber communications, and assisting the President in any additional areas.
Essential Responsibilities Include:
- Completing daily office responsibilities such as answering phone calls, filling requests, recording reservations, mailing membership packages, maintaining lists, etc.
- Managing social media, website advertising, and various other forms of communication
- Maintaining the daily schedule of the President
- Preparing agendas and recording minutes
- Researching and drafting reports
- Managing the front desk and display area
- Handling confidential information in a professional and discreet manner
- Continuously improving office functionality
- Engaging in positive relations with members and sponsors
Qualifications
Education:
- High School Diploma or higher educational background required
- Four year degree in related field preferred
Experience:
- Minimum of three (3) years office/administrative experience
- Experience working in a collaborative office environment
- Chamber experience and knowledge preferred
Knowledge, Skills, and Abilities:
- Extensive knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
- Proficient in social media, email communication, Google Calendar and Constant Contact
- Excellent communication, presentation, and interpersonal skills
- Great attention to detail and accuracy
- Demonstrated awareness of confidentiality needs
- Ability to manage multiple contact and service multiple demands
- Ability to sit, stand, and walk for extended periods of time and occasionally lift 20 pounds
Additional Information
This is a part-time position. Applicant must be able to adjust their schedule for Chamber events or meetings. For more information, please contact the Rochester Regional Chamber of Commerce at (248) 651-6700 or by email at [email protected].
