What are the responsibilities and job description for the Accountant position at Rochester School District?
TITLE: Accountant
QUALIFICATIONS: 1. High School Diploma. Business education or equivalent.
2. Minimum of three years of bookkeeping/accounting experience.
3. Familiarity with state and federal accounting procedures.
4. Must be organized and able to work independently.
5. Other qualifications as may be deemed essential for successful performance in the
position.
REPORTS TO: Business Administrator
JOB GOAL: To assist in the administration of the district's business affairs so as to provide the maximum services for the financial resources available; and to save the district as much money as possible.
PERFORMANCE RESPONSIBILITIES:
1. Obtains information, data, and application forms necessary to fulfill the requirements of application. Records and maintains ledgers and files for each grant.
2. Prepares and administers a budget for the federal projects.
3. Works with designated committees of teachers, principals, and lay persons in specific programs, projects, or courses of action.
4. Monitors use of federal funds to conform to guideline limitations set forth by New Hampshire Department of Education.
5. Oversees school department MUNIS operations.
6. Provides project directors with information and assistance on a monthly basis.
7. Prepares daily, weekly, monthly and quarterly accounting for Federal projects and special accounts.
8. Remains up to date on the changing laws and requirements regarding federal funds available to the schools.
9. Prepares Form 3 Final Reports for each project, showing final expenses in each account. All obligations must be liquidated before September 30 (submitted with October 10 Quarterly Report). Extended Project reports submitted 90 days after close of project.
10. Prepares annually Form 3 Interim Report for each current project showing expenses and obligations, to be submitted with the July 15 Form 4 Quarterly Report Extended Project reports submitted 90 days after close of project.
11. Prepares Form 4 Quarterly Report of financial status of all projects, as stipulated in the Federal Funds financial Management Manual for submission to the State Department of Education Office of Business Management requesting federal cash funding (January 10, April 10, July 15, October 10).
12. Coordinates, processes and controls transfers of budgeted funds.
13. Provides monthly accounting of all income and expenditures.
14. Prepares monthly financial statements for the School Board.
15. Provides advance warning of potential over-expenditure of budgeted funds.
16. Prepares reports to the proper staff officials concerning the status of their accounts to guard against over spending.
17. Maintains separate fund ledgers for each approved federal projects.
18. Supervises payroll, benefits, purchasing, accounts receivable and accounts payable operations.
19. Assists the Business Administrator in preparing and implementing the school budget.
20. Assists in the execution of the enacted budget, including the recommendation of administration controls.
21. Performs other such duties as may reasonably be assigned by the Business Manager.
TERMS OF EMPLOYMENT: Twelve months. Salary and other terms and conditions of employment shall be governed by negotiated contract.
EVALUATION: Performance in this position will be evaluated by the Business Administrator in accordance with School Board policy.
ADOPTED: January 14, 2003 Board Meeting
