What are the responsibilities and job description for the HUMAN RESOURCE ASSISTANT position at Rochester University?
JOB TITLE: Human Resource Assistant
DEPARTMENT: Human Resources
REPORTS TO: VP of Human Resources, Chief People Officer
UNIVERSITY MISSION: Rochester University prepares students for professional and personal success as they serve in God's world.
POSITION SUMMARY: The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department. We are searching for a qualified HR assistant to provide administrative support to our Human Resources department. Reporting to the VP of Human Resources, the assistant will help with payroll, recruiting, scheduling, and training tasks. The assistant will also act as the primary liaison between the department and other employees. Our employees are the foundation of our company, and we are committed to creating an environment where everyone can thrive. Our HR assistant will be a key part of ensuring employee success and will have room to grow their career.
EDUCATION AND/OR EXPERIENCE REQUIRED:
- Bachelor’s degree in human resources or equivalent relevant experience
- At least 1 year of experience as a HR Assistant
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Employee Data Management
- Maintain accurate, up-to-date, and organized human resource files, records, and documentation.
- Safeguard the integrity and confidentiality of all HR files and sensitive employee information.
- Conduct regular audits of HR files to ensure compliance with company policies and legal requirements.
- Process new hire paperwork and manage onboarding documentation efficiently.
- Manage employee leaves of absence requests and time-off approvals in accordance with company policies.
Recruitment
- Post job openings through ADP Workforce Now and other platforms, providing end-to-end support to hiring managers throughout the recruitment process.
- Coordinate and manage the onboarding experience for new employees to ensure a seamless transition into their roles.
- Serve as the primary point of contact for new hires, addressing inquiries and offering guidance during their onboarding journey.
Benefits Administration
- Serve as a knowledgeable resource for employee inquiries regarding benefits plans and options.
- Enroll new employees in benefits program while ensuring accuracy and timeliness.
- Process benefit changes, updates, and terminations as needed.
- Assist with payroll and benefits reconciliations and audits and resolve discrepancies promptly.
Compliance & Performance Management
- Maintain accurate compliance records and manage ongoing communication with employees to ensure adherence to policies and regulations.
- Execute administrative tasks essential for fulfilling compliance requirements, including documentation and reporting.
- Support in preparing and managing performance improvement plans, reassignments, suspensions, resignations, retirements, and employee exits with professionalism and confidentiality.
Administrative Tasks
- Answer phone calls professionally and serve as front desk receptionist for the Executive Suite
- Provide clerical support to the HR department, ensuring efficient and effective daily operations.
- Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
- Manage office supplies and equipment to maintain a well-functioning department
- Provide relevant data to support payroll processing and generate requested reports accurately.
- Perform additional duties as assigned to meet organizational needs effectively.
Community Steward
- Foster a workplace culture where all employees feel safe, valued, and supported by addressing concerns promptly and professionally.
- Deliver exceptional internal customer service by responding with empathy and treating each interaction as an opportunity to build trust, demonstrate organizational care, and create positive workplace experiences.
- Promote an inclusive Rochester through demonstration of our Diversity Statement. Participate in developmental activities to increase understanding and awareness of issues related to diversity, equity and inclusion both individually and as related to my field of work, profession or discipline.
REQUIRED SKILLS AND ABILITIES:
- Strong organizational skills with a keen attention to detail. Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
- Excellent verbal and written communication skills with the ability to articulate complex information clearly and concisely to diverse audiences.
- Excellent interpersonal skills showcasing the ability to handle sensitive and confidential situations with utmost tact, professionalism, and diplomacy.
- Proficiency with Microsoft Office Suite and Google Workspace (formerly GSuite).
- Demonstrated ability to quickly adapt to and master new software systems, including payroll management and ADP Workforce Now as the Human Resource Information Systems (HRIS).
- Basic understanding of core HR principles and current employment laws, with a commitment to staying updated on industry trends and legal requirements.
- Demonstrated commitment to maintaining confidentiality and exercising sound judgment in handling sensitive information.
- Flexibility to learn new processes, systems, and technologies as the role and organization evolve.
- Supportive of the University mission. Indicators of this support include a demonstrated personal faith in Jesus Christ and being active in a local church.
