Administrative Professional II

•  Requests client identification numbers for clients not already in the county's master client information system (Avatar).
• Enters program admissions and discharges for the Juvenile Justice program.
• Enters juvenile offense charges and outcomes in Avatar databases.
• Enters police referrals in the Wisconsin Statewide Automated Child Welfare Information System (eWiSACWIS),  and Avatar.  Links referrals to Secure Detention Registry as needed. 
• Runs Judicial review report which notifies workers when a Review Hearing needs to be scheduled with the court and then entering the juvenile Judicial Review Hearing information into eWiSACWIC.
• Scans and uploads documentation from client case files and uploads into eWiSACWIS.
• Assists with data entry clean up for a variety of program areas.

• Provides telephone coverage for the supervisors and staff; contacts by cell phone, if necessary.
• Greets visitors and notifies workers.
•  Monitors lobby activity (arguments, physical altercations, excessive noise, inappropriate behaviors and get staff if necessary).
• Operates a variety of office equipment and assists staff with the use of the equipment.
• Prepares Restitution Order of Judgment documents for victim reimbursement.
• Mails out Court Reports.
• Communicates with law enforcement, District Attorney, courts, schools, parents and youth.
• Prepares various spreadsheets, lists and reports. 
• Prepares agendas and handouts, reserves meeting rooms, takes and transcribes minutes for various meetings.
• Maintains a stock of forms and supplies.
• Retrieve voice mail messages and forward/answer messages.

• Performs the tasks necessary to carry out the file construction, filing, retrieval and chart tracking of the youth client files as well as other programs in the Human Services Department.
• Updates the juvenile court activity in Avatar.
  
  

• Receives the Court Calendar and list of juveniles scheduled for Calendar Call.
• Checks Avatar to see if a financial form is needed; if so, prepares and prints the form.
• Completes all paperwork and distributes to the appropriate staff.
  

• Schedules oil changes and repairs on vehicles.
• Maintains a log of services performed on the vehicles. 
• Reports vehicle mileage usage to the Highway Department, on a monthly basis.
  

• Knowledge of various software programs, including but not limited to Microsoft Word, Excel, and Outlook.
• Knowledge of computer principles, practices and applications.
• Knowledge of general current office practices, procedures and familiarity with standard office equipment.
• Knowledge of business English, spelling, grammar and punctuation.
• Ability to understand and effectively carry out oral and written instructions.
• Ability to maintain a high level of confidentiality.
• Ability to multi-task and perform a wide range of clerical duties accurately.
• Ability to establish and maintain effective public and working relationships.
• Skill in maintaining a high degree of accuracy and completing data and records. 
• Work requires familiarity with departmental policies and procedures.

• Graduation from high school supplemented with pertinent course work at a business college or vocational school.
• Experience with a variety of computer programs to include but not limited to databases, access, excel, word, website and related department software programs.
• Must be able to type a minimum of 40 net words per minute.
• Five or more years of responsible office work experience, or any equivalent combination of training and experience which provides the above knowledge, abilities and skills.
• Valid driver's license.

• Ability to stand, walk and sit.
• Ability to exert 20 lbs of force occasionally or up to 10 lbs of force frequently.

• Ability to use computer and computer keyboard, telephone, copier/fax machine.

• Almost all indoor work in an office setting.
• A valid driver's license to get between various county buildings is required.

Salary : $22 - $24