Purchasing Assistant

Description

Summary Job Description

This Purchasing Assistant will provide essential support to the team by assisting with various administrative and procurement tasks.  Key responsibilities include preparing invoices for payment, handling intercompany billing, and inventory tracking.  This position involves working closely with the department manager and other team members and assist where needed.  The ideal candidate should possess a strong understanding of Microsoft Word and Excel, be detail oriented, and capable of taking on additional purchasing related tasks as needed.

Key Responsibilities

1.  Invoice verification and processing - oversee invoice processing by validating delivery confirmations and pricing details.

2.  Inter-company Billing - responsible for initiating inter-company billing between other RHF locations and ensure proper documentation and accuracy when processing inter-company charges.

3.  Inventory Management  - Obtain demand requirements for predetermined components and forward results and all relevant information to team members for review and action.

4.  Cushion Replacement PO's - Process cushion replacement purchase orders and coordinate with vendors as required.

5.  Factory Supplies Support - Assist factory staff with supplies and re-order as necessary to ensure smooth operations and prevent shortages.

6.  Backup Buyer - Serve as backup to other purchasing agents and generate and submit purchase orders to vendors in a timely manner as needed.

7.  Administrative Support - Provide general administrative support for the purchasing department, including organizing documentation, filing , and assisting with various procurement activities.

Qualifications

Position Requirements

• High school diploma or GED preferred (associate's degree in business or supply chain is a plus)
• Experience in Purchasing, administrative roles, or supply chain management is preferred.
• Knowledge of procurement or inventory management is a plus
• Strong communication skills for coordinating between departments and vendors.
• Proactive and able to work independently
• Flexible and willing to adapt to new tasks and responsibilities.
• Strong problem-solving skills and ability to address discrepancies quickly.

Skills and Special Requirements/Licensing

• Competency in MS Excel, WORD, web browser, and e-mail
• The ability to analyze data and extract its meaning is important
• SAP knowledge and experience is a definite plus

Physical Requirements

The physical demands and work environment expectations described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting and performing repetitive tasks, including but not limited to computer and telephone usage
• Must be able to work in noisy environments
• Frequently lifting/carrying objects up to 10 lbs.; on occasion up to 25 lbs.