What are the responsibilities and job description for the Buyer / Procurement position at Rocky Mountain Chocolate Factory Inc?
Position Overview:
The Buyer is responsible for overseeing the acquisition of goods and services essential for the organization's operations. This role involves managing the entire procurement process, from requisition processing to payment, ensuring a steady flow of supplies while effectively communicating with suppliers and managing both internal and external risks.
ESSENTIAL FUNCTIONS:
- Order non-inventory supplies, including shipping department materials, office supply replenishments, and other items from vendors like Amazon, Uline, and others as required.
- Track all purchase orders to ensure confirmation is received and update estimated arrival dates in the ERP system. Monitor the schedule of all POs and adjust ETAs when necessary. Communicate any date changes to the relevant team members.
- Ensure that Bills of Lading (BOL) and invoices are received and attached to each PO in the system.
- Assist R&D with sourcing both existing and new vendors to order samples for new product ingredients. Gather vendor and product certificates for these items.
- Support RFQ preparation and follow-up for pricing on various packaging and ingredient options, helping R&D identify the best cost and quality choices for new products.
- Assist with purchase planning for specific categories of ingredients and packaging, utilizing MRP-generated data.
EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
- Strong computer skills including Microsoft Office programs
- Strong Data organization and analysis skills
- Experience using ERP/MRP software
- Experience in a Manufacturing environment is a plus
- Comfortable placing orders online, by phone or email
- Strong attention to detail
- Experience with negotiating pricing, delivery, and payment terms while building long lasting relationships with vendors.
Benefits Available:
- Low-cost Medical, Dental, and Vision Insurance w/ options for spouse/dependent coverage
- Company paid Life and AD&D Insurance, and Short-Term/Long-Term Disability
- Paid Holidays
- Paid Time Off
- 401k Retirement Plan
- Employee Discounts
- Employee Assistance Program
- Wait periods apply
