What are the responsibilities and job description for the Office Assistant position at ROCS Grad Staffing?
Job Description
Job Description
Why You Want To Work Here :
This is a great entry-level opportunity for someone looking to gain hands-on experience in Accounts Payable and office administration. The company is willing to train the right candidate and values a positive attitude, attention to detail, and a willingness to learn and grow within the organization.
Responsibilities of the Office Assistant :
- Process Accounts Payable transactions, including matching purchase orders, delivery receipts, and invoices for accuracy.
- Prepare and process check runs, electronic payments, and wire transfers in a timely manner.
- Maintain organized records of all AP transactions and assist with month-end reconciliations.
- Communicate with vendors regarding invoice discrepancies, payment statuses, and account inquiries.
- Ensure compliance with company policies and procedures for financial transactions.
- Perform data entry and maintain accurate financial and operational records.
- Assist with document preparation, photocopying, and distribution of invoices and other financial documents.
- Manage and organize office filing systems, both physical and digital, ensuring proper record-keeping.
- Answer and direct phone calls, emails, and inquiries to the appropriate personnel.
- Monitor and replenish office supplies as needed, coordinating with vendors for orders.
- Coordinate maintenance and repairs for office equipment and systems.
- Support general office operations and administrative tasks as needed.
Qualifications of the Office Assistant :
Fulltime | Onsite
45,000-$50,000 Benefits
7 : 00 AM - 3 : 30 PM
Salary : $45,000 - $50,000
