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Accounts Payable / Accounts Receivable Clerk

Roessel Joy
Dedham, MA Full Time
POSTED ON 3/6/2025
AVAILABLE BEFORE 6/5/2025

Job Description

A food wholesaler is seeking to hire an Accounts Payable / Accounts Receivable Clerk. In this seat, you will help support the Senior Accountant and President on Full Cycle AP and Full Cycle AR duties. The ideal candidate has 2 years of AP / AR processing experience, particularly with reconciliations, is detail oriented, and has used Microsoft Office Suite products.

RESPONSIBILITIES :

  • Proactive in managing full A / P cycle.
  • Ensure timely processing and entry of vendor invoices and payments.
  • Process paper checks for distribution.
  • Maintain precise records of all vendor payments.
  • Assist with review of timesheets and expense reports to ensure correct coding, amounts, and receipts.
  • Liaise with team member to correct any inaccuracies.
  • Bank and credit card reconciliations.
  • Monitor 1099 vendor files for accuracy and up to date W9's tax reporting.
  • Complete special projects on an as-needed basis.
  • Manage the accounts receivable function by preparing, posting, verifying, and recording customer payments and transactions.
  • Process customer payments and deposits in compliance with company procedures.
  • Assist with client billing at End-of-Month (EOM) and preparing invoices.
  • Pull and analyze AR aging report and follow up on any past due receivables.
  • Research and resolve any discrepancies.
  • Reconcile the AR ledger to ensure all payments are accounted for and posted.
  • Maintain and update customer files, including name or address changes.
  • Perform other related duties as assigned.

Requirements

  • High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting preferred.
  • 3 years of experience as an Accounts Payable and Receivable Specialist, Accounting Clerk, or similar accounting role.
  • Advanced knowledge of database and spreadsheet tools such as Excel and accounting software.
  • Excellent communication and interpersonal skills.
  • High attention to detail.
  • Must maintain confidentiality due to sensitive information.
  • Understanding of basic accounting principles.
  • Ability to work independently and collaboratively as needed.
  • Analytical and problem-solving skills.
  • Proven ability to calculate, post, and manage accounting figures and financial records.
  • Strong data entry skills.
  • Proficiency with MS Office; expert proficiency with Excel.
  • Exceptional customer service (negotiation skills preferred).
  • Strong communication and organizational skills.
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