The Assistant Project Manager , under the direct supervision of the Director of HVAC Construction or assigned Project Manager (Supervisor), is responsible for support and assistance in all phases of commercial HVAC projects. Assists the project team and is responsible for some of the major deliverables of the project.
Requirements
Project Management
- Takes part and assists in preconstruction, execution, and close-out phases of the project
- Assists in managing project with a net revenue $10MM
- Follows established processes in all phases of the project and holds other team members accountable for following the same procedures
- Communicates efficiently and promptly with all team members
- Provides feedback to the estimating team on project(s) under construction
- Follows project schedule and executes all tasks outlined by supervisors within preset duration parameters
- Capable of prioritizing tasks and activities
- Self-sufficient in daily operations that pertain to this position
Preconstruction Phase
Assists PM in the overall job review process. Executes tasks per PM's direction. See PM Manual Job Review ProcessResponsible and assists with Vista submittals, RFI's, COR's, Transmittals, and Logs. Enters or executes per PM's request.Enters specifications in VistaProcess submittals through Vista. Responsible for keeping the log clean and up to date.Capable of developing a simple HVAC schedule in Microsoft Project. Assists PM in developing production schedule in MS Project.Develops or assists PM in creating a procurement schedule. Responsible for frequent updates by confirming lead times with vendors.Assists or enters RFI's in Vista per PM's directionCreates marked-up drawings, redlining, and overlay drawings in Bluebeam Revu per PM's requestAssists PM in electrical verification utilizing submittals and VistaAssists in the buy-out process by requesting quotes from vendors and subcontractorsResponsible for the initial fill-out of the SOW / lead-release form in the project workbookAssist PM in creating SOV and cashflow projectionsAssists PM in creating PO and TA drafts and bid formsResponsible for keeping job folders clean and organizedKeeps record of all important communications in the Preconstruction phase by logging information in Vista, project workbook, saving emails in the job folder, keeping meeting notes that pertain to APM's duties and responsibilitiesWorks with the preconstruction team to transition the project from estimating to project management most effectively and to meet the deadlinesExecution Phase
Assists PM in the overall project flow process. Executes tasks per PM's direction.Researches, applies for and pulls permits per PM's requestFamiliar with contract scope of work. Understands inclusions and exclusionsContinues to process Vista submittals, RFI's, COR's, transmitters ,and logs. Enters or executes per PM's requestResponsible for keeping submittals log clean and up to dateMaintains and updates MS Project schedule per PM's directionMaintains and updates procurement schedule. Responsible for frequent updates by confirming lead times with vendors. PM drives the process.Assists or enters RFI's is Vista per PM's directionReview ASI's, change directives, updated drawings, etc., to identify all changes. Creates mark-up drawings, redlining, and overlay drawings in Bluebeam Revu per PM's request. Keeps drawings folder clean and up to date. Creates change narrative for updated drawings per PM's request.Assists PM in pricing CORs : obtains pricing from vendors and subcontractors, enters all costs in the estimate, enters CORs in Vista, keeps track, and updates CORs status. Sets CORs parameters in the job setup menu.Creates and requests purchase order and task agreement change orders per PM's requestAssists PM with updating the lead-release form in the project workbook per PM's requestAssists PM with job cost. Capable of pulling standard job cost reports from Vista.Capable of identifying costs through various Vista reports and how they relate to the Job Cost report per PM's requestAssists or executes invoices in Paperless per PM's requestMaintains job folders clean and organizedReview shop drawings to ensure compliance with contract drawings, field conditions, and other trades. Reports any possible clashes to PM. Performed per supervisor's or team lead request.Review shop drawings versus RCP drawings and Elevation drawings to identify possible clashes and conflicts perthe supervisor's request.Keeps record of all important communications by logging information in Vista, project workbook, saving emails in the job folder, keeping meeting notes that pertain to APM's duties and responsibilitiesAttends all job site meetings per PM's requestAssists PM in field site visits - creates notes, takes pictures, records all data, saves in the job folder, and distributes to vendors and subcontractors if necessaryPerforms job site visits on behalf of PM and per PM's requestPicks up and delivers materials to the job sites if necessaryCollects, obtains, logs, works with, and distributes all important information that pertains to the project scope, budget, and scheduleAssists PM in recognizing, identifying, avoiding, transferring, and mitigating risks by being actively involved in everyday operationsAssists in creating job job-specific safety planTracks rental equipment budget and informs PM of any possible overruns, per PM's request.Assists with scheduling deliveries, per PM's requestReleases equipment and materials to production per PM's request. Follows equipment release proceduresand holds others responsible for this standard
Tracks equipment lead times and deliveriesAssists with developing job site logistics, lift and rigging plans, off-site storage, etc.Close-Out Phase
Assists in overseeing job commissioning, scheduling of required personnelAssists in Punch list completionAssists in job close-out documentation processKey Performance Indicators :
1. Clean and accurate documentation - submittals, RFI's, COR's, Close-outs
2. Timeliness in the execution of all assigned tasks
3. Risk Management KPI - ability to recognize and inform the project team of risks that cause production delays and cost impacts
4. Ability to follow schedules and execute tasks per supervisor's request
5. Business value creation - repeat business, customer retainage
Culture :
Employee creates a comfortable work environment, demonstrates responsibility, respect, fairness, safety, cooperation, and honestyRequired Skills and Abilities :
Able to comprehend and speak EnglishDemonstrates ability to plan three months to one year into the futureDemonstrates interdepartmental collaboration skills and the ability to manage cross-functional relationshipsDemonstrates working knowledge of company financials and how to build profitabilityAbility to maintain confidential information and exercise discretionEffective communication skills, prioritization, and organizational skillsStrong problem-solving and research skillsAbility to interact effectively with general contractors, labor subcontractors, and the internal teamRequires attention to detail in trade coordinationDemonstrates organizational and leadership aptitudeHas general knowledge of OSHA safety requirementsAbility to anticipate and be proactive to minimize conflict, problem field conditions, errors, and omission issues on drawings and specificationsAbility to read and comprehend complex instructions, correspondence, memos, drawingsAbility to write moderately complex correspondenceAbility to present information in one-on-one and small group situations to general contractors, labor subcontractors, and the internal teamProficiency in Microsoft Outlook, Excel, Word, MS Project, Adobe Acrobat, Vista PM, Paperless, Bluebeam Revu, PlanGrid, ProcoreMinimum Qualifications :
Bachelor's degree in construction, engineering, or related field preferred3 years of construction or HVAC experience requiredExperience with estimating preferredStrong verbal and written communication skillsUnderstanding of project managementWillingness to travelPMP preferredValid driver's license and clean driving recordRogers Building Solutions is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, fostering growth and opportunity regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, disability, veteran status, or any other protected status."
