What are the responsibilities and job description for the Document Control Specialist position at Rohadfox Construction Control Services Corporation?
Document Control Specialist
ROHADFOX is currently seeking someone with an eye for organization, to assist our client in their Henderson, NV Data Center as a Document Control Specialist. You would be hired full-time as our employee and would be entitled to all benefits that we provide to our full-time employees. Someone who can commute daily to the job location is preferred.
POSITION OVERVIEW
Play an active role in the day-to-day management of construction project documentation. Provide input and guidance for the setup and compliance of document control for construction projects. Will be the site representative for Electronic Document Management (EDM) systems including access control and library management.
Current Document Control Scope:
1. Lead Closeout meetings for small- and large-scale projects.
2. Formally review construction turnover documentation and route it to the appropriate staff
to perform a technical review.
3. Audit new and existing documentation for standards compliance and formatting. Typical
file formatting checks will include file format compliance, file naming compliance, etc.
4. Perform audit checks of document indexes against document uploads for completeness
and identifying missing files.
5. Audit document metadata for completeness, and apply metadata updates when needed
before upload.
6. Complete project setup tasks, including coordinating large document share requests.
7. Manage the Engineering Change Notice (ECN) process on site, to ensure documents
are processed through the proper change management process.
8. Prepare folder structures for upload to Google’s document management system.
9. Follow established documentation processes and procedures, and provide guidance and
training to various stakeholders, both internally and externally. Suggest process
improvements for document control related topics.
10. Support other document control related duties as assigned by Client’s project manager.
11. Provide weekly reports on status of projects.
12. Support lessons learned program initiative, as directed by the Data Center Services
team.
13. Work will be performed under guidance from Client’s point of contact to facilitate
support and regional guidance/direction.
POSITION REQUIREMENTS
7years minimum experience with data entry, compiling of files and distribution of project documentation is required; 3-5 years (of those) preferred to be related to construction/engineering documents
A passion and previous experience working in a construction or engineering environment.
Strong proficiency in Google Workspace or Microsoft Office applications.
Strong organizational skills and the ability to work well in a rapidly changing environment.
Ability to work with large amounts of data and files.
Live within commuting distance of Client's Henderson, NV Data Center location
ABOUT THE ORGANIZATION
Rohadfox Corporation is a professional services firm offering Construction Management, Program Management, and Engineering Design services. Founded in 1976, Rohadfox’s quality of work, integrity, and commitment has built decades-long relationships, maintaining a solid reputation as a leader in the industry serving the transportation, rail and transit, water/wastewater, aviation, and federal markets. Rohadfox is headquartered in Atlanta, Georgia, with regional offices throughout the United
