What are the responsibilities and job description for the Administrative Assistant position at Rokstone Construction Risk Underwriters?
Who We Are
Since its inception, Aventum Group has sought a different approach to insurance. We are on a mission to be the ‘most inspiring specialty (re)insurance group in the world’.
At the heart of Aventum are our people. Working together in dynamic, service-focused teams, we prioritise our customers in everything we do. Collaboration fuels our success, courage drives our innovation and continuous improvement keeps us ahead in a rapidly evolving industry. Our shared commitment is to revolutionise insurance for the better, one day at a time.
We also believe that investing in our people is investing in our future. By empowering people across the Group to develop their careers, advance within the Group, and embrace new challenges, we build an environment where growth and learning never stop.
Our competitive benefits package, offered via a flexible benefits platform, reflects this. Beyond core benefits, employees have the freedom to tailor their benefits to meet their individual needs, supporting their unique goals and ambitions.
Role Summary
The Administrative Assistant will play a crucial role in ensuring the smooth and efficient daily operations of the office. This role will provide administrative and clerical support to various departments, assisting in document preparation, scheduling, and office coordination. The ideal candidate will be highly organised, detail-oriented, and comfortable handling multiple tasks in a fast-paced setting.
Role Accountabilities
- Assist in the preparation of reports, presentations, and contracts using Microsoft Office Suite.
- Review reports and records for accuracy.
- Provide general administrative support, including managing correspondence, filing, and organising company records.
- Coordinate and schedule meetings, appointments, and travel arrangements for executives and team members.
- Maintain office supplies and coordinate with vendors for office equipment and services.
- Manage incoming and outgoing mail, packages, and deliveries.
- Ensure compliance with company policies and procedures by updating and maintaining accurate records and assisting with audits.
- Provide general support for special projects and company events as needed.
- Monitor outstanding operational tasks and change requests and follow up with relevant departments.
- Assist in the preparation of policy documents and other documents.
- Assist in conducting basic functional tests for new insurance-related software and provide feedback on user experience.
- Provide support to the Management Team with administrative needs.
- Other relevant duties as assigned.
Role Requirements
Skills and Abilities
Management Duties
We are committed to fostering an inclusive and diverse workplace. We are proud to be an equal employment opportunity employer and do not discriminate against any employee or applicant based on race, colour, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, marital status, or any other characteristic protected by applicable laws. We believe that our diversity makes us stronger and we are dedicated to providing a work environment where all individuals are treated with respect and dignity, and where everyone has the opportunity to thrive and succeed.
We value applicants from all backgrounds and foster a culture of inclusivity. We understand the need for flexibility, so work in a hybrid model. Please let us know if you require any reasonable adjustments during the recruitment process. Employees working within an underwriting role must have a license to work in that capacity upon commencing employment with us.